HR Shared Services Specialist

Applied Materials•Santa Clara, CA

20h•$25 - $34•Onsite

About The Position

Applied Materials is a global leader in materials engineering solutions used to produce virtually every new chip and advanced display in the world. We design, build and service cutting-edge equipment that helps our customers manufacture display and semiconductor chips – the brains of devices we use every day. As the foundation of the global electronics industry, Applied enables the exciting technologies that literally connect our world – like AI and IoT. If you want to push the boundaries of materials science and engineering to create next generation technology, join us to deliver material innovation that changes the world. You’ll benefit from a supportive work culture that encourages you to learn, develop, and grow your career as you take on challenges and drive innovative solutions for our customers. We empower our team to push the boundaries of what is possible—while learning every day in a supportive leading global company. Visit our Careers website to learn more. At Applied Materials, we care about the health and wellbeing of our employees. We’re committed to providing programs and support that encourage personal and professional growth and care for you at work, at home, or wherever you may go. Learn more about our benefits . The HR Shared Services Specialist (On-Site) will be a key point of contact for employees, providing on-site HR support and ensuring that all HR-related inquiries are addressed promptly and efficiently. You will be the first point of contact for HR queries, delivering a high level of customer service to employees and managers. The successful candidate will possess strong interpersonal skills, attention to detail, and the ability to maintain confidentiality. The roles and responsibilities for this role are listed below but not limited to -

Requirements

Extremely organized, high energy, optimistic, creative, fun, self-motivated, collaborative, hands on, detail oriented, flexible and team player
Customer service experience with demonstrated ability to effectively assess customer’s needs, quickly respond and problem solve required
Good Interpersonal and Communication Skills
Able to multitask in a fast- paced environment
Computer Literacy, knowledge of Microsoft Office (Word, Excel, PowerPoint and Teams)

Nice To Haves

Knowledge of HR Technology, Workday, i9, DocuSign, First Advantage and OnBase is a plus
Bachelor’s degree in related field or equivalent experience is a plus

Responsibilities

Day 1 Support: Coordinate new hires’ onboarding tasks
Support Day 1 New Hire Orientation – Santa Clara, CA
Support / facilitate New Hire paperwork collection
Facilitate New Hire Briefing (Virtual and in person)
I9 Support: Support new i9 verification and Re-verification requests
Support with federal government audit and requirements
Repository Support: Monitor and Process requests
Maintain Employee Files and Records
Reporting Support: Run and Distribute Weekly Reports
Offboarding support: Conduct Exit interviews
Handle documentation
Executes HR administrative and operational processes accurately and efficiently.
Applies intermediate HR knowledge to ensure compliance with policies and procedures.
Uses analytical skills and structured methods to complete HR tasks effectively.
Understands how HR activities support organizational objectives and integrates team efforts with broader business goals.
Aligns work priorities with company standards and compliance requirements.
Communicates clearly and professionally to exchange information and maintain effective relationships.
Collaborates with team members and stakeholders to achieve shared objectives.
Identifies and resolves routine issues independently using established procedures.
Exercises judgment to interpret or adapt processes when faced with non-standard situations.
Operates as an individual contributor with no direct supervisory responsibilities.
Takes ownership of assigned tasks and seeks guidance for complex or unfamiliar situations.
Ensures accuracy and quality of own work, contributing to team efficiency and compliance.
Maintains attention to detail to minimize errors and uphold HR standards.