HR Shared Services Coordinator

Republic Services • Phoenix, AZ

2d • Hybrid

About The Position

The HR Shared Services Coordinator provides essential administrative and process support within HR Operations. The incumbent works closely with the HR Operations leadership team to serve employee needs through HR processes that support onboarding and other critical HR activities. The HR Shared Services Coordinator offers reliable process and documentation support for HR Ops–owned workflow and is deeply involved in coordinating candidate schedules for executive-level interviews.

Requirements

• Experience supporting complex scheduling, preferably for high‑visibility or executive‑level meetings.
• Passionate about customer service and the employee experience.
• Positive team player attitude.
• Highly organized and process oriented with a strong attention to detail.
• Ability to handle multiple demands and competing priorities.
• Effective interpersonal skills to communicate clearly across all levels of the organization.
• Strong ethics and the ability to maintain a high level of confidentiality.
• Familiarity with expense processing tools or basic financial administrative tasks is preferred.
• 2 - 4 years HR or administrative experience executing core HR processes within a high-volume service environment.

Responsibilities

• Oversees recording and maintenance of employee information including personal data; compensation, benefits, and tax data; offers of employment and non-compete agreements.
• Partners with HR, Talent Acquisition, and departmental Administrative Assistants to accurately coordinate and track candidate schedules for both on-site and virtual interviews, ensuring an exceptional candidate experience.
• Executes HR administrative work including record maintenance and filing of various HR documents including unemployment claims and verification of income/employment.
• Processes candidate travel reimbursements and expense reports accurately and in accordance with Company policy.
• Performs general administrative duties consistent with the Human Resources function, including maintaining employee electronic files within Workday, recording and auditing corporate HR data, and patterning with the departmental Administrative Assistants and/or other HR Coordinators on special projects as needed.
• Serves as the first point of contact for employee-related inquiries and issues utilizing a case management system.
• Performs other job-related duties as assigned or apparent.

Benefits

• Comprehensive medical benefits coverage, dental plans and vision coverage.
• Health care and dependent care spending accounts.
• Short- and long-term disability.
• Life insurance and accidental death & dismemberment insurance.
• Employee and Family Assistance Program (EAP).
• Employee discount programs.
• Retirement plan with a generous company match.
• Employee Stock Purchase Plan (ESPP).
• Paid Time Off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed