HR Recruiting Specialist

Mid-Willamette Valley Community Action Agency • Salem, OR

2d • Onsite

About The Position

MWVCAA invests in people and their futures to reduce the impacts of poverty. Your main responsibilities will be to perform high volume recruitment, hiring, onboarding and other essential tasks to ensure adequate Agency program staffing. This role sources talented candidates for open positions, collects applicant and hiring data, and assures a pool of diverse applicants are available to hiring managers supporting Agency service delivery. Be a part of the team that provides the vital support that allows our programs to run efficiently, directly contributing to our mission of reducing the impacts of poverty in our community.

Requirements

• An Associate's Degree in Human Resources, Business Administration, or related field; or SHRM/HRCI Certification.
• Four or more years of HR and/or Recruitment experience.
• An equivalent combination of education and experience may be considered.
• Driver qualifications are required for this position.
• Valid driver license, insured vehicle available for use on the job, and a satisfactory drive record for the previous three years are required.
• Candidate must pass a comprehensive MWVCAA background screening prior to employment.
• Successful registration with the Central Background Registry of the Child Care Division.
• Candidate must pass pre-employment and drug screenings.
• Experience in applicant tracking system software and HRIS required.
• Basic proficiencies in computers, including MS Office (Outlook, Word, Teams, Excel) are required.
• Knowledge of hiring best practices, including interviewing standards and etiquette.
• Ability to communicate effectively, both written and orally, to Program Directors and Hiring Managers.

Nice To Haves

• Bilingual Spanish is not required but may be preferred.

Responsibilities

• Creates, edits and posts jobs on various job boards, websites, community locations, and at schools.
• Creatively sources applicants to achieve applicant outcomes, including organizing and attending job fairs (stand-alone or in collaboration with other community partners), and phone call or text message campaigns.
• Reviews job applications in Applicant Tracking System (ATS) to the appropriate programs.
• Updates ATS with statuses for each position.
• Monitors the data for each position and updates accordingly.
• Places orders for advertising, in publications and online.
• Evaluates effectiveness of sources.
• Advises hiring managers to interview qualified candidates as required under HR guidelines.
• Reviews and edits interview questions for appropriateness and job-related questions.
• Assists with pre-screening, phone/video or in-person interviews as requested.
• Prepares interview panel packets and collects interview notes from panels.
• Seeks advisement from HR Manager upon discovery of inappropriate or discriminatory language and/or materials.
• Collects and reviews application materials, interview notes, scoring sheets, testing documents for completeness and filing once position is filled and candidates have been notified.
• Creates Job Offer letters.
• Verifies pay rate.
• Meets with candidates to review job offer letter; assists with the completion of pre-employment screening items, such as drive records, completion of references, and background checks.
• Conducts pre-employment testing as needed, such as skills testing and bilingual testing.
• Identifies background checks that may need to be escalated for approval.
• Sends pre-adverse action and adverse action letters.
• May assist with completion of clerical tasks such as filing, data entry and scanning of new employee documents such as I-9s, W4s, and policies and scanning hiring documents as needed.
• Follows agency interview panel process, collecting and storing documents when recruitments close.
• Sends system emails to applicants and contacts candidates regarding candidate status.
• Communicates frequently by telephone, video or in person with all levels of agency staff to provide information and answer questions regarding employment related matters.
• Develops rapport with candidates and presents career opportunities that may be attractive and rewarding.
• Refers to manager for complex issues, processes, and policies as they arise.

Benefits

• 401k contribution after 1 year
• Employee Assistance Program
• Life insurance
• Health, Vision and Dental Insurance
• For some positions, employees may be eligible for company‑sponsored continuing education

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree