HR Records Compliance Specialist

Nevada System of Higher Education•Skokie, IL

1d•$23 - $35•Hybrid

About The Position

The HR Records Compliance Specialist is responsible for ensuring the integrity, accuracy, and regulatory compliance of employee records across the organization. This role requires deeper knowledge of compliance requirements, independent judgment, and the ability to conduct audits, interpret policies, and support regulatory readiness in a healthcare setting.

Requirements

Associate’s or Bachelor’s Degree in Human Resources, Healthcare Administration, or related field (or equivalent work experience)
2 years+ of HR, compliance, or records management experience, required.
Working knowledge of employment regulations (e.g., I-9, FLSA basics) and healthcare compliance requirements
Strong analytical and problem-solving skills
Ability to manage multiple priorities and deadlines
Experience with HRIS systems and audit tools
Compliance and regulatory knowledge
Critical thinking
Attention to detail
Communication and influence
Process improvement mindset

Nice To Haves

Experience in healthcare or regulated environments, preferred.
Familiarity with I-9 documentation, license tracking, or personnel file audits, preferred.
Experience in healthcare HR, credentialing, or regulatory compliance
Familiarity with accreditation standards (e.g., Joint Commission)

Responsibilities

Conduct detailed audits of employee records to ensure compliance with federal, state, and healthcare regulatory requirements
Review and validate complex documentation (e.g., licensure, certifications, background checks, I-9 compliance)
Investigate and resolve discrepancies in employee records
Serve as a subject matter resource for recordkeeping and compliance standards
Support regulatory surveys, audits, and accreditation processes
Review and respond to unemployment claims to ensure timely submission of requested information
Maintain tracking systems for licenses, certifications, and required documentation
Identify trends or gaps in compliance and recommend process improvements
Partner with HR, compliance, and operational leaders to process record requests
May provide guidance or training to entry-level staff