HR & Project Management Administrator / Senior Admin. Business Professional

MSU Internal Job Postings Details•East Lansing, MI

5d•Hybrid

About The Position

This role manages the coordination and execution of complex HR processes, employment-related actions, and provides consultative guidance to leaders and employees to ensure compliance, consistency, and high-quality service delivery. In parallel, the position manages division-wide HR projects – overseeing planning, stakeholder engagement, communication, and execution – to drive process improvements, support system and policy implementation, and strengthen overall operational effectiveness.

Requirements

Strong knowledge of HR operations, policies, and compliance, with the ability to manage complex processes in a dynamic environment
Demonstrated ability to provide consultative guidance and build trusted relationships with leaders and employees
Skill in analyzing data and translating insights into clear, actionable recommendations
Proven project management capability, including planning, coordination, and execution of complex initiatives
Ability to manage multiple priorities, communicate effectively with stakeholders, and drive projects to successful outcomes
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in human resources, business, or a related field
Five to eight years of related and progressively more responsible or expansive work experience in human resources administration
Project, work group, or committee experience
Experience with word processing, spreadsheet, and presentation software
An equivalent combination of education and experience

Nice To Haves

Demonstrated knowledge of university human resources policies, procedures, and regulatory requirements, with the ability to apply HR best practices effectively at the unit level
Proven capability to independently oversee and execute complex HR administration, ensuring accuracy, consistency, and high quality service delivery while managing competing priorities
Project management experience
Strong consultative skills, including the ability to understand organizational structures and recommend practical HR solutions that support the division’s mission, goals, and operational needs
Exceptional communication and relationship building skills, with a track record of partnering effectively with leaders, supervisors, and staff across diverse functions and levels
Highly organized, detail oriented self-starter with strong initiative and follow through, capable of managing complex work, anticipating needs, and driving work forward with minimal direction

Responsibilities

Manage and execute complex HR operational processes, including hiring, position management, compensation actions, and employee lifecycle transactions
Provide consultative guidance on HR policies, procedures, and operational matters, elevating sensitive or high-risk issues as appropriate
Analyze HR data and trends; develop reports, dashboards, and recommendations to support leadership decision-making and continuous improvement
Partner with divisional leadership to support workforce planning, organizational design, and effective use of positions and funding
Manage division-wide HR projects, ensuring alignment with timelines, deliverables, and strategic priorities
Develop and maintain project plans, documentation, and communication tools to support transparency and effective execution
Facilitate project meetings, track progress, and monitor risks, dependencies, and resource needs to keep initiatives on track
Build and maintain stakeholder relationships while providing guidance and problem-solving support throughout the project lifecycle
Engage in professional development and represent the division through committees, partnerships, and institutional initiatives that advance HR best practices