HR / Payroll Specialist

HouseMart•Honolulu, HI

2d•$22 - $26•Onsite

About The Position

The HR/Payroll Specialist manages the day-to-day administration of payroll processing, benefit bill reconciliation, and employee record maintenance. This role serves as a primary point of contact for employee inquiries regarding pay and benefits, ensuring data integrity, compliance with federal and state laws, and seamless HR operations.

Requirements

Solid understanding of core HR and compliance principles.
Strong service-oriented approach to handling employee inquiries.
Uncompromising commitment to maintaining strict confidentiality and data security.
Excellent organizational, time-management, and prioritization skills.
Practical knowledge of compensation, benefits administration, payroll processing, and clerical systems.
Exceptional active listening, verbal, and written communication skills.
Strong mathematical capability with the ability to apply general rules to solve logic, data, or calculation errors.
Advanced proficiency with a major HRIS/Payroll platform required.
Strong command of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
Bachelor’s degree in Human Resource Management, Business Administration, Accounting, or a related field.
2–4 years of experience in human resources, payroll, or accounting; or an equivalent combined mix of education and experience.

Nice To Haves

Hands-on experience with ADP is highly preferred but not required.
Familiarity with—or willingness to learn—AI applications (e.g., Gemini, NotebookLM) and automated screening/sourcing tools.

Responsibilities

Administer onboarding and offboarding processes, including creating HRIS profiles, new hire processing, issuing access codes, and recording employment changes and terminations.
Maintain and update employee records in the HRIS, including leave status, benefit enrollments, tax withholdings, direct deposits, and wage deductions.
Organize and maintain digital and physical personnel files in compliance with federal and state regulations.
Determine benefit eligibility and proactively notify employees and managers regarding health plan enrollment and leave policies.
Fulfill authorized information requests from internal/external auditors and verified third parties.
Conduct periodic audits of HRIS data and maintain the company contact directory.
Review, audit, and reconcile timesheets, wage computations, tax entries, and labor distributions to ensure total payroll accuracy.
Process bi-weekly payroll and distribute employee paychecks and earnings statements.
Manage and reconcile payroll adjustments, retro-pay, reimbursements, and permanent or temporary deductions.
Provide timely, accurate answers to employee inquiries regarding payroll, benefits, deductions, and leave balances.
Reconcile monthly benefit invoices (medical, dental, vision, life, disability) against HRIS deductions to ensure exact financial alignment.
Audit enrollment changes to verify that new hires, terminations, and qualifying life events match carrier billing.
Investigate and resolve billing variances directly with insurance carriers, HRBP and/or internal accounting teams to manage adjustments.
Track and resolve all benefit-related billing discrepancies within monthly deadlines.
Coordinate the ordering, tracking, and distribution of company uniforms, employee name tags, and training cohort supplies to ensure seamless onboarding and brand consistency.
Compile payroll and personnel data to prepare and submit the quarterly Multiple Worksite Report (MWR) in compliance with state and federal department of labor regulations.
Partner with the HR Administrator to gather, validate, and submit the annual EEO-1/EEOC report to ensure full regulatory compliance.
Assist the HR department with implementing various company-wide initiatives, programs, and procedures.
Clearly communicate company personnel policies, benefits, and procedures to current employees and job applicants.
Stay informed on changing state wage-and-hour laws, employment laws, and compliance updates.
Participate in administrative staff meetings and professional development seminars.
Perform other related operational duties as assigned.