HR/Payroll Specialist - School of Medicine Integrated Resources, Staff HR

University of Washington Medical Center•Seattle, WA

3d•$48,396 - $64,740

About The Position

The HR/Payroll Specialist in the School of Medicine Integrated Resources (SoM IR), Staff HR, is responsible for payroll processing, reporting, compliance monitoring, and continuous process improvement in Workday. Reporting to the Senior Compensation and Data Analyst, this role partners with leaders, managers, finance teams, and employees across the School of Medicine to ensure accurate, timely payroll operations and support an exceptional employee experience. The position applies relevant federal, state, University of Washington, School of Medicine, and SoM IR policies; analyzes Workday reports; processes costing allocations; and coordinates reporting and communications according to the payroll calendar. It also supports payroll submissions, maintains HR reporting file systems, and works with Employee Workday Help on report improvements. The role contributes to process improvements and maintains procedures, training materials, and communication templates. This is a regular, 100% FTE position on first shift. The annual pay range is $48,396 to $64,740. The position is represented by SEIU Local 925 Nonsupervisory.

Requirements

Three years of office/clerical experience; equivalent education and/or experience may substitute, except where legal requirements apply.

Nice To Haves

Work experience, preferably in human resources at a diverse, multi-faceted organization.
Proficiency in Microsoft Suite, including Outlook, Word, Excel, and PowerPoint.
Familiarity with Workday.
Excellent oral and written communication skills.
Strong organizational skills and attention to detail.
Ability to prioritize and handle multiple tasks frequently.
Ability to work in a fast-paced environment with deadlines and short lead times.
Excellent customer service skills.
Ability to think critically and solve problems.
Dedication to continuous process improvement.

Responsibilities

Interpret and apply federal, state, University of Washington, School of Medicine, and SoM IR policies.
Run and analyze standard and custom Workday reports to support accurate, timely payroll processing and appropriate budget allocations.
Partner with finance contacts across the School of Medicine to process costing allocations in Workday.
Coordinate report timing, distribution, changes, and responses to questions according to the payroll calendar.
Prepare and send correspondence, including payroll reminders, to supervisors and employees.
Support HR Business Partners and HR Operations Specialists with over/under payment submissions.
Manage HR reporting file systems and apply appropriate retention and naming policies.
Partner with Employee Workday Help to represent School of Medicine payroll reporting needs and contribute to Workday report improvements and new functionality.
Identify and recommend improvements to SoM IR Staff HR processes, quality control, and the SharePoint system.
Maintain knowledge of payroll practices, regulations, and system enhancements and share recommendations with colleagues.
Create and update team procedures, training materials, and communication templates to improve consistency and customer service.