HR/Payroll Specialist - School of Medicine Integrated Resources, Staff HR

University of Washington • Seattle, WA

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About The Position

The School of Medicine Integrated Resources, Staff HR, is hiring an HR/Payroll Specialist to support payroll processing, reporting, compliance monitoring, and continuous process improvement in Workday. Reporting to the Senior Compensation and Data Analyst, this role partners with leaders, managers, finance teams, and employees across the School of Medicine to support accurate and timely payroll operations and a positive employee experience.

The position is regular and full-time (100% FTE), on first shift, and represented by SEIU Local 925 Nonsupervisory. The annual pay range is $48,396 to $64,740. Applications must be submitted by 11:59 p.m. PT on October 20, 2026.

Requirements

• Three years of office or clerical experience; equivalent education and/or experience may substitute for the minimum qualification, except where legal requirements apply.
• Ability to interpret and apply applicable federal, state, University, School of Medicine, and School of Medicine Integrated Resources policies.
• Proficiency with Microsoft Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize and handle multiple tasks frequently.
• Ability to work in a fast-paced environment and meet deadlines with short lead times.
• Excellent customer service skills.
• Ability to think critically and solve problems.
• Dedication to continuous process improvement.

Nice To Haves

• Work experience, preferably in human resources at a diverse, multifaceted organization.
• Familiarity with Workday.

Responsibilities

• Interpret and apply federal, state, University of Washington, School of Medicine, and School of Medicine Integrated Resources policies.
• Run and analyze standard and custom Workday reports to support accurate, timely payroll processing and appropriate budget allocations.
• Partner with finance contacts across the School of Medicine to process costing allocations in Workday.
• Maintain an effective timeline for running and distributing reports, applying changes, and responding to questions in accordance with the payroll calendar.
• Prepare and send correspondence, including payroll reminders, to supervisors and employees.
• Support HR Business Partners and HR Operations Specialists with overpayment and underpayment submissions.
• Manage HR reporting file systems and apply appropriate file retention and naming policies.
• Partner with Employee Workday Help to represent School of Medicine payroll reporting needs and contribute to Workday report improvements and new functionality.
• Identify and recommend improvements to School of Medicine Integrated Resources Staff HR processes, quality control, and the SharePoint system.
• Maintain current knowledge of payroll practices, regulations, and system enhancements, and share recommendations with colleagues.
• Create and update team procedures, training materials, and communication templates to improve consistency and customer service.

Benefits

• The posting refers applicants to the University of Washington staff benefits information page but does not enumerate specific benefits.
• Opportunities for professional growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed