HR & Payroll Specialist

Crookham Construction•Tonganoxie, KS

12h•Onsite

About The Position

Crookham Construction, a commercial concrete subcontractor in the Kansas City metro, is hiring a full-time HR Generalist and Payroll Specialist to run human resources, payroll, and office operations for Crookham Construction (+ additional entities) from our Tonganoxie, KS office. This is an on-site, individual contributor role for an organized, self-directed professional who is comfortable being the single owner of HR and payroll for an 80+-person company. Payroll, including weekly certified payroll for prevailing wage projects, makes up about half of the role. Crookham Construction is a commercial concrete subcontractor serving the greater Kansas City area, and KC Supply is our affiliated supply entity. Together we employ around 80 people across the field and the office. We are a hands-on, team-first company where the work is real, the people are straightforward, and the person in this seat is genuinely relied on every day. This is a high-trust, high-autonomy position reporting directly to the owner. You will own payroll, human resources, office management, and compliance for both entities. You will work alongside peers who own accounts payable and receivable and recruiting and retention. This is an individual contributor role with no direct reports, so your impact comes from how well you run your areas, not from managing a team. Payroll makes up roughly half of your week, including weekly certified payroll for our prevailing wage (Davis-Bacon) projects. The other half spans HR, benefits, office operations, fleet and licensing, and risk and safety documentation. Many of our processes still run on Excel and have room to be streamlined, so this is a strong fit for someone who can run the day-to-day reliably while gradually bringing more structure and efficiency to it.

Requirements

3 or more years in a blended HR, payroll, or office management role, ideally wearing several hats at once.
Hands-on payroll processing experience and comfort owning a weekly payroll cycle end to end.
Strong Excel skills and the ability to work accurately in detail-heavy systems.
Excellent organization, follow-through, and discretion with confidential information.
A self-starter who can prioritize independently and keep many moving pieces on track with minimal oversight.

Nice To Haves

Certified payroll and prevailing wage (Davis-Bacon) experience.
Construction, trades, or other field-based industry background.
Benefits administration, open enrollment, and 401k administration experience.
Familiarity with DOT driver requirements, OSHA recordkeeping, and workers compensation coordination.
A track record of bringing structure and efficiency to processes and recordkeeping.

Responsibilities

Process weekly payroll across both entities, including approvals, deductions, and bank transactions.
Prepare and submit weekly certified payroll reports (WH-347 or equivalent) for prevailing wage projects and maintain compliance with each job's requirements.
Monitor daily time entry and coordinate with supervisors to make sure all hours are captured.
Track injury sign-off forms weekly against manpower and payroll to confirm all field staff are accounted for.
Process weekly payroll billings between KC Supply and Crookham Construction.
Maintain the employee insurance tracker with weekly updates as payroll is processed.
Administer health insurance and benefit enrollments and serve as the point of contact for employee benefit questions.
Lead the annual benefits renewal and open enrollment, including coordinating with providers and brokers, preparing employee materials, and processing elections.
Manage the 401k program, coordinate with the provider, and complete the annual 401k census.
Maintain accurate employee records, electronic and paper, including pay changes, review dates, and other employee data.
Complete all new hire data entry: I-9 verification, employee record and file creation, benefits enrollment, and setup across all HR and payroll systems.
Handle the records and systems side of offboarding, updating employee data and closing out access and accounts.
Manage PTO requests and track attendance and leave balances.
Act as the first point of contact for employee questions and concerns, help resolve conflicts, and support a positive work environment.
Maintain working knowledge of federal, state, and local HR law and assist in developing HR policies and procedures.
Oversee daily office operations and keep the workspace safe, clean, and organized.
Manage and track office supplies within budget and keep inventory current.
Order company swag and gifts and keep supply levels stocked.
Plan company events such as the holiday party and team socials.
Coordinate office repairs and maintenance, schedule meetings and conferences, and handle mail and internal and external communications.
Maintain office documentation and filing systems.
Maintain vehicle registration and tracking for new vehicles and annual tag renewals.
Process DOT new driver and continuing driver requirements, including driver physicals.
Renew business licenses and maintain continuing education needs for the GC license, crane training, and other required certifications.
Maintain IFTA filings and reporting.
Manage cell phone assignments, review billing for accuracy, and track technology assigned to employees in coordination with IT.
Oversee the workers comp claim process, gather required statements and reports, complete filings, and coordinate return to work.
Manage equipment and vehicle insurance claims as needed.
Coordinate company insurance policies (General Liability, Auto, Buildings, and others) and support insurer audits.
Maintain safety training records, keep OSHA and other certifications accessible, and monitor EMR and OSHA ratings to maintain job qualifications.
Keep all risk management documentation organized and current.