HR Payroll Coordinator Oakville

Auto Warehousing Company Canada•Oakville, ON

5d•Onsite

About The Position

This position provides administrative support to ensure efficient and productive operations as well as provides guidance and support with daily human resource and payroll related needs for hourly unionized associates. This document is designed to provide a general overview of the requirements of the position and does not entail a comprehensive list of all activities, duties, or responsibilities that will be required for this position. In addition, these activities, duties, or responsibilities may change and will be periodically updated.

Requirements

Minimum 2 years of vocational/college education in relevant area of study
Good knowledge of payroll systems and internal controls
Good knowledge of human resource and payroll legislation
Intermediate level of proficiency with MS Office (e.g., Word, Excel and Outlook)
Active Standard First Aid CPR A + AED
Successful credit and criminal record check are required
Sound analytical thinking, planning prioritization, and execution skills
Ability to respond appropriately in pressure situations with a calm and steady demeanor
Effective attention to detail and a high degree of accuracy
Must be able to handle confidential information in an ethical and professional manner
Superior customer service and interpersonal skills with sensitivity to people
Strong work ethic and positive team attitude
Strong problem identification and problem resolution skills
Able to effectively communicate both verbally and in writing
Highly conscientious, along with an energetic and mature approach to their work

Responsibilities

Conduct daily payroll duties, such as entering hours worked and time off into the time and attendance system
Process time off requests (e.g., vacation requests, bereavement, jury duty, appointments, absences, etc.)
Calculating statutory holiday pay
Conduct weekly payroll closing, verify the accuracy and completeness of the calculations; submit to Corporate Payroll Team for processing
Reconcile payroll reports
Collaborate with operations staff to collect wages and hours data to generate the daily Wage-to-Revenue (W2R) report and submit to corporate office
Enter new hires into Human Resource Information System (Autolink)
Process payroll adjustments Autolink, such as wage increases, in accordance with instructions given and/or collective bargaining agreement
Process status changes, terminations and leaves, with copy to the Corporate Payroll and Benefits teams
Reconcile and remit Union dues
Review and file Record of Employment (ROE's) in a timely manner
Conduct E.I. post audits on request
Advise the Regional HR Manager of leaves e.g., medical leave, WSIB, etc.
Monitor the progress in conjunction with the Corporate Benefits Department and Regional HR Manager until the leave has ended
Track eligibility for health, welfare, and pension benefits and provide related reports to the Corporate Benefits Department
Issue and collect benefit and pension enrollment and beneficiary materials and forward to the Corporate Benefits Department for processing
Responsible for maintaining accurate personnel files (both current and terminated) while ensuring confidentiality is upheld
Provide front line support for payroll, benefit and human resource questions or concerns. Identify resolution and escalate to the management team
Issue and obtain offer letters and new hire packets
Coordinate and administer new hire orientation
Maintain reporting for union e.g., seniority list, and provide reports required by the union
Maintain the facility Attendance Tracker in accordance with the company's policy
Issue letters of employment as requested
Gather information to support workplace investigations and/or operational issues
Monitor facility compliance with policy, procedure, associate handbook
Communicate and facilitate the administrative process regarding workplace injuries, between the WSIB, the associate, and management
Escalates all Human Rights, Employment Standards, WSIB, AODA, etc. issues to the Regional Human Resource Manager
Attend various meetings as needed (e.g., Benefits Payroll User Group meeting)
Investigates and provides recommendations to continuously improve daily tasks
Provides back-up to the Administrative Support position
Promote a positive workplace culture, the facilities open door policy, and the company's value statement "We treat others how they want to be treated"
Maintain a safe, clean, and organized working environment; notify Manager or Supervisor of any workplace hazards or unsafe condition
Other duties as assigned by terminal management and/or Regional Human Resource Manager