Copy of HR Payroll Clerk

Community Counseling Solutions • Heppner, OR

2d • $23 - $40 • Onsite

About The Position

The HR Payroll Clerk will process and manage Community Counseling Solutions (CCS) payroll. This role involves calculating wages based on hours worked and administering payments to ensure personnel receive correct compensation in a timely manner. The position handles all payroll and HR-related functions, including monthly draws, payroll, and occasional supplemental checks. The clerk will ensure compliance with Federal and State laws, prepare and file W-2s and 1095-Cs, and administer human resource programs by compiling and maintaining personnel records. This role provides support to the HR Director and HR team.

Requirements

• Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.
• Proficient with payroll software.
• Ability to balance, prioritize and meet strict deadlines.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Knowledge of arithmetic, algebra, geometry, statistics, and their applications.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Knowledge of administrative and office procedures and systems such as spreadsheets, word processing, managing files and records, designing forms, and workplace terminology.
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Ability to listen to others without interrupting and asking good questions.
• Must pass all criminal history check requirements as required by ORS 181.536-181.537 and in accordance with OAR 410-007-0200 through 410-007-0380.
• In addition to a pre-employment background check, each employee, volunteer and contractor shall be checked on a monthly basis against the OIG and GSA exclusion lists, as well as other federal and state agency lists.
• PRE HIRE DRUG SCREEN REQUIRED
• Must hold a valid driver’s license as well as personal auto insurance for privately owned Vehicles utilized for CCS business such as client service purposes, travel between business offices and the community, to attend required meetings and trainings.
• Must show proof of $300,000 or more liability coverage for bodily injury and $100,000 or more in property damage and maintain said level of coverage for the duration of employment at CCS.
• The employee’s insurance is primary with CCS insurance being secondary.
• HR Payroll Clerk I - High school diploma required.
• HR Payroll Clerk II – High school diploma required.
• HR Payroll Clerk III – High school diploma required.

Nice To Haves

• Experience or education in accounting and/or finance with payroll experience preferred (for Clerk I).
• Experience or education in accounting and/or finance preferred with 1 - 3 years’ payroll experience OR a combination of education and experience (for Clerk II).
• 3-5 years of related experience, or 2 years’ experience with additional specialized training and/or certification OR a combination of education and experience. Payroll experience required (for Clerk III).

Responsibilities

• Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing payroll transactions including salaries, benefits, garnishments, taxes and other deductions.
• Calculates financial data.
• Participates in benefits administration to include claims resolution, change reporting and auditing invoices for payment. Compiles and maintains records for use in employee benefits administration.
• Records employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason into databases and software programs.
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Distributes information to co-workers and employees as needed and/or requested.
• Maintain knowledge related to work activities.
• Audit personnel/financial/benefit data for recording errors.
• Assists audits by providing records and documentation to auditors.
• Check timesheets for accuracy.
• Process paper checks for distribution and handle direct deposit requests and data related to those items.
• Process information and confirm signatures for necessary payroll documents (Pay changes, raises, bonuses, etc.).
• Have the ability to balance, prioritize and meet strict deadlines.
• Process, track, and record wage garnishments.
• Computes wages and records data for use in payroll processing.
• Ensures compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Train others in operational procedures as requested by HR Director.
• Examines employee files to answer inquiries and provides information to authorized persons.
• Coordinate with co-workers required operational activities.
• Identifies and recommends updates to payroll accounting software, systems and procedures.
• Prepares and files reports of accidents and injuries at CCS.

Benefits

• Health, dental and vision insurance
• 6% initial 401K match
• Potential for tuition reimbursement
• Paid vacation tiers ranging from accrual of 1 day to 4 days per month (Annual rollover cap of 220 hours, additional hours can be paid out at 50% at the end of the fiscal year)
• 9 Paid holidays, Community service day
• Floating holiday & 2 mental health days provided after 1 year introduction
• Employee Assistance, Wellness Benefits, Dependent Care & Long-Term Disability Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED