Payroll Clerk

Keolis Canada • Woodbridge, VA

17h • $25 - $28 • Onsite

About The Position

The Payroll Clerk position involves managing payroll processes, ensuring accuracy and compliance with policies and procedures. This role requires attention to detail in handling timecards, deductions, and various payroll-related records. The employee will interact with supervisors and management to resolve discrepancies and provide necessary information. The company is committed to safety, environmental protection, and equal employment opportunities.

Requirements

• An accredited college or university Bachelor's Degree in Business Administration or a related field
• Minimum of four (4) years of progressively responsible experience in payroll administration, project management, data analysis using manual and automated financial systems and quality assurance controls
• Equivalent combination of high school education and a minimum of seven (7) years progressively responsible experience in payroll administration, project management, data analysis using manual and automated financial systems and quality assurance controls may replace the Bachelor’s Degree
• Employment contingent upon passing pre-employment drug and alcohol screen.
• Contingent upon receiving a favorable background check.

Nice To Haves

• If applying for a safety sensitive position, it may require a physical examination.

Responsibilities

• Poll electronic time clocks (DCS time software) and review the downloaded information for completeness and accuracy
• Ensure timely review of timecards by daily monitoring of unauthorized timecards. Coordinate with supervisors of timecard approvers from all departments for compliance
• Ensure daily correction of coding inaccuracies
• Weekly review of timecards ensuring proper system generated application of Pay Rules, Differentials and when applicable, confirm eligibility for Holiday pay
• Support the processing of paid time off requests verifying eligibility, balances and if applicable entry on timecard for processing
• Ensure pay period close is accurate, complete and ready for corporate payroll processing meeting established deadlines
• Assist supervisors in resolving and submitting payroll discrepancies by collecting and analyzing information
• Process monthly union dues
• Process involuntary deductions such as levies and garnishments
• Prepares special reports for senior management
• Maintains payroll and related records recording the accumulation and use of vacations, PTO, sick days, and miscellaneous leaves of absence
• Prepare requests for paycheck advances, and processing terminations
• Contact various department supervisors for any missed times
• Resolves payroll discrepancies by collecting and analyzing information
• Provides payroll information by answering questions and requests
• Maintains payroll operations by following policies and procedures; reporting needed changes
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Performs other duties and responsibilities or special projects as assigned or requested

Benefits

• competitive compensation and benefits
• opportunities for development and growth throughout an exciting and rewarding career
• the safest work environment possible

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level