HR & Payroll Assistant

Impact Housing•Yorba Linda, CA

1d•Hybrid

About The Position

The HR/Payroll Assistant provides administrative and operational support to the Human Resources department, with a primary focus on payroll preparation, employee record maintenance, coordinating travel arrangements, assisting with employee engagement initiatives, proving administrative assistance and onboarding support. This position serves as a key resource for the HR daily operations while ensuring accuracy, confidentiality, and compliance with company policies.

Requirements

2+ years of experience in HR administration, office administration, or a related role.
Experience with timekeeping systems, payroll preparation, and HRIS platforms preferred.
Familiar with employee onboarding processes, including new hire documentation, orientation materials, and onboarding support.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office Suite, particularly Excel.
Excellent interpersonal, communication, and customer service skills.
Ability to maintain confidentiality and handle sensitive employee information with discretion.
Minimum 2 Years of experience in Human Resources.
Excellent verbal and written communication skills.
Bilingual English/Spanish.
Problem solving skills and resourceful.
Detailed oriented with excellent organization skills.
Basic understanding of wage and hour rules.
Ability to prioritize tasks.
Ability to act with professionalism, integrity, and confidentiality.
High School diploma required.
All prospective Impact Housing employees need to demonstrate eligibility to work in the U.S.

Nice To Haves

Experience supporting payroll processing, payroll reporting, and timekeeping systems preferred.
Working knowledge of California wage and hour laws, meal and rest break compliance, and overtime regulations preferred.
Knowledge of HRIS systems, such as BambooHR is a plus.

Responsibilities

Compile, review, and prepare payroll-related data for processing, ensuring accuracy and timeliness.
Maintain employee personnel files and HR records in compliance with company policies and record retention requirements.
Perform general administrative duties, including data entry, document management, filing, and report preparation.
Respond to routine employee inquiries via email, phone, and in person, escalating issues when appropriate.
Update and maintain employee communication boards, announcements, and HR communications.
Assist the Talent Acquisition teams with onboarding materials, new hire paperwork, and orientation preparation.
Generate HR reports and metrics as requested by management.
Assist with special HR projects and departmental initiatives as assigned.
Schedule meetings and assist with departmental logistics as needed.
Arrange travel accommodations, including hotel reservations, transportation, and related logistics for employees, candidates, visitors, and company-sponsored events.
Assist with HR-related events, including plant meetings, holiday celebrations, employee recognition programs, and other employee engagement activities.