Payroll Administrator & HR Assistant

First Financial Credit Union•Pasadena, CA

2d•Onsite

About The Position

We are looking for a detail-oriented and reliable Payroll Administrator and HR Assistant to join our team at First Financial Credit Union's headquarters in Pasadena. In this hands-on role, you will manage end-to-end payroll processing, and benefits reconciliation. You will play a critical role in ensuring our employees are paid accurately and on time while supporting overall HR operations in a collaborative, member-focused environment.

Requirements

2+ years payroll processing experience
Proficient in ADP-Workforce Now System
High proficiency in Microsoft Excel and Microsoft Office Suite.
Excellent attention to detail, organizational skills, and ability to meet strict deadlines.
Strong communication skills and a collaborative, service-oriented attitude.
Knowledge of federal and state payroll tax laws, wage & hour regulations, and COBRA is required

Responsibilities

Process bi-weekly payroll, including time & attendance imports, personnel status changes (new hires, promotions, terminations), and compliance with all federal, state, and local employment laws, wage & hour rules, and union contracts.
Administer the online electronic timesheet system: train users, add/terminate employees, and troubleshoot issues.
Manage wage garnishments, final termination payouts, and related notifications (including IT access changes).
Reconcile quarterly and year-end payroll reports; prepare and distribute W-2s.
Reconcile monthly insurance invoices across all carriers, process COBRA reporting, and resolve billing discrepancies.
Audit and reconcile 401(k) data between ADP and Fidelity systems (deferrals, safe harbor, PSW reports, etc.).
Review and reconcile union dues; prepare monthly payments, reports, and communications to the union.
Process verification of employment requests and prepare employee service anniversary awards/certificates.
Assist with security key card issuance and maintain accurate access records in payroll and key card systems.
Provide general HR and office support: answering phones, preparing correspondence, ordering supplies, and supporting departmental meetings.
Maintain strong working relationships with employees, managers, and co-workers while upholding confidentiality and professionalism.

Benefits

Medical, Dental, Vision, Flexible Spending Accounts and Employee Assistance Program
Company-sponsored Life insurance, and Long term disability
Voluntary Benefits with Colonial Life and Guardian
Paid Time Off (PTO) for Non-Union employees
Additional PTO
Service award for every 5 years of service
401(k) with 3% Safe Harbor Employer Contributions
Special Product Pricing (discounted loan rates and interest on accounts with no minimum balance)
Employee appreciation and recognition events
Opportunities for gain sharing