HR & Payroll Administrator
About The Position
The HR & Payroll Administrator ensures accurate and timely processing, calculation, payment, recording, filing, and reporting of multi-state payrolls and related payroll taxes for salaried and hourly employees. The role follows company policies and procedures, applicable federal, state, and local employment and tax regulations, and established payroll deadlines. The position also oversees the company’s travel and expense (T&E) and corporate card program through Concur. The administrator processes payrolls for more than 850 employees and supports payroll accounting, employee inquiries, tax coordination, expense processing, and corporate card administration. The role also maintains and supports HR systems, primarily UKG Pro and Workforce Management, and provides system, reporting, and process support to HR partners and related functions. The successful candidate must be within commuting distance of Woodinville, Washington. The role requires two days per week onsite.
Requirements
- Bachelor’s degree and five or more years of progressively responsible payroll experience, or an equivalent combination of education and experience.
- Experience processing high-volume, multi-state payroll for a medium-sized private company with more than 850 employees, including union payroll and related taxes and benefits.
- Experience processing garnishments, child support orders, levies, and similar deductions.
- Demonstrated knowledge of payroll and general accounting principles and applicable laws, regulations, and practices.
- Meticulous attention to detail and ability to manage multiple priorities.
- Strong analytical and problem-solving skills, including initiative to research reference guides and file specifications.
- History of responsible use of alcohol and other appropriate conduct, and fitness to be licensed, permitted, and/or certified by state and/or local regulatory bodies.
- Must be based within commuting distance of Woodinville, Washington, and able to work onsite two days per week.
Nice To Haves
- Experience with UKG Pro Payroll Back Office, UKG Workforce Management, UKG Payment Services, and UKG Pro People Analytics (IBM Cognos) is strongly preferred.
- Experience with Concur is preferred.
Responsibilities
- Process biweekly, weekly, and special multi-state payrolls for more than 850 employees while meeting accuracy and deadline requirements.
- Enter and calculate payroll data, including nonstandard and off-cycle payments; audit results; track employee time and attendance; issue payments according to the payroll calendar; and resolve processing issues.
- Coordinate with the third-party tax service provider to ensure payroll taxes are accurately and timely calculated, paid, recorded, filed, and reported.
- Respond to payroll-related questions from employees and cross-functional partners.
- Prepare reconciliations and month-end journal entries for monthly, quarterly, and year-end close activities.
- Issue and maintain corporate cards and assist employees with expense report and card inquiries.
- Review, audit, and process expense reports promptly in compliance with the company’s T&E policy.
- Complete weekly expense uploads to the NetSuite general ledger.
- Maintain and support HR systems, primarily UKG Pro and Workforce Management, ensuring data accuracy, system integrity, and efficient HR operations.
- Create, schedule, audit, and analyze reports supporting HR, Payroll, Benefits, and Compensation.
- Guide and support HR Business Partners on organizational changes, employee transactions, reporting, and system processes.
- Execute and validate system imports, including job changes, compensation updates, performance management data, and other employee information.
- Support benefits, compensation, and compliance processes and reporting, including leave-of-absence arrears, benefits eligibility audits, EEO/AAP reporting, and merit and bonus programs.
- Identify opportunities to streamline HR processes, enhance system functionality, and improve the employee and manager experience through HR technology.
Benefits
- Health care coverage including medical, dental, vision, and prescription benefits, eligible on date of hire for full-time employees.
- Paid vacation and holidays.
- 401(k) with employer match.
- Employee wine discounts.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
