HR Operations Specialist

Ichor Systems • Austin, TX

10h

About The Position

The HR Operations Specialist executes and quality-checks employee lifecycle transactions, including hires, transfers, promotions, status changes, terminations, and onboarding and offboarding for contingent and international workers. The role maintains employee and organizational data in Oracle HCM and connected systems, validates data, investigates errors, and supports system testing, enhancements, and workflow improvements.

The position produces and interprets recurring and ad hoc workforce reports, including headcount, turnover, and organizational change reporting. It uses Oracle and Power BI reporting and dashboards to reduce manual work and provide automated, on-demand views, and communicates trends and recommendations clearly. The role also prepares governmental and regulatory reporting, maintains records, and supports audits and internal controls.

The specialist partners with Payroll, Benefits, Compensation, external vendors, Talent Acquisition, HR colleagues, managers, and employees. Work includes reviewing inputs, supporting enrollment and compensation-planning cycles, resolving discrepancies, assisting with requisitions and onboarding, administering contractor and consulting agreements, and responding to policy, process, and employment questions. The role documents procedures, identifies opportunities to simplify and automate work, contributes to HR projects and transformation initiatives, and shares knowledge with peers.

Success requires critical and systems thinking: evaluating information and assumptions, understanding how HR and related business processes connect, anticipating downstream effects, identifying root causes, and weighing risk, compliance, and employee and business impact. The position calls for sound judgment, clear communication, attention to detail, and the ability to handle ambiguity and escalate complex or sensitive matters appropriately.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or an equivalent combination of education and experience.
• Approximately 3–5 years of related human resources experience, including HR operations, HRIS, or workforce reporting.
• Hands-on experience with HRIS platforms.
• Ability to work with data, build and validate reports, and translate findings into insight.
• Intermediate to advanced Excel and reporting skills.
• Ability to exercise discretion and independent judgment, handle ambiguity, and know when to escalate.
• Clear, professional written and verbal communication and ability to build trust with employees, managers, and HR partners.
• Strong attention to detail and time management; ability to prioritize competing demands and deliver accurate work on deadline.
• Initiative, curiosity, adaptability, and willingness to learn new systems, tools, and ways of working.
• Proficiency with Microsoft Office.
• Working knowledge of employment law and HR compliance fundamentals.

Nice To Haves

• Oracle HCM experience, including transactions, data management, and reporting.
• Familiarity with Power BI.
• Experience in a multi-site, global, or manufacturing/technology environment.
• Experience in a structured HR service model.
• HR certification such as PHR, SPHR, or SHRM-CP.

Responsibilities

• Execute and quality-check hires, transfers, promotions, status changes, terminations, and related onboarding and offboarding activity, including for contingent and international workers.
• Maintain and safeguard employee and organizational data in Oracle HCM and connected systems; validate data, identify root causes of errors, and support testing, enhancements, and workflow improvements.
• Produce, validate, and interpret recurring and ad hoc workforce reports, using Oracle and Power BI reporting and dashboards; analyze trends and communicate findings and recommendations.
• Prepare required governmental and regulatory reporting, maintain documentation and records, and support audits and internal controls.
• Partner with Payroll, Benefits, Compensation, and external vendors to review inputs, support enrollment and administrative cycles, validate eligibility and data in Oracle, and resolve discrepancies.
• Support requisition, selection, and onboarding processes and related reporting; administer contractor and consulting agreements in partnership with Talent Acquisition and the business.
• Serve as a point of contact for employees, managers, and HR colleagues on policy, process, and employment questions; resolve routine matters and escalate complex or sensitive issues with appropriate context.
• Document procedures, identify opportunities to simplify, standardize, and automate work, contribute to HR projects and transformation initiatives, and share knowledge with peers.
• Evaluate information and assumptions, consider downstream effects across connected processes and systems, identify root causes and durable fixes, and weigh compliance, risk, employee, and business impacts.

Benefits

• Three weeks of paid time off annually, with accrual starting on day one.
• United Healthcare medical plans for individuals and families, starting on the first day of hire.
• Dental, vision, and disability insurance.
• Employee Stock Purchase Plan allowing purchase of company stock at a 15% discount through payroll deductions.
• 401(k) with a 50% company match on contributions up to 8%, with immediate vesting.
• Nine company holidays plus a floating holiday.
• Tuition reimbursement of up to $7,500 per year for approved professional development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level