HR Operations Specialist
About The Position
The Human Resources (HR) Operations Specialist provides critical project coordination and administrative support within the Office of the Chief Human Resources Officer (CHRO). Reporting to the CHRO, this role serves as a key contributor to the department’s success by coordinating the internal execution of HR operational projects and departmental initiatives. The Specialist acts as an organizational partner, assisting with the tracking of deliverables across various HR functional teams and providing the operational bandwidth necessary to maintain day-to-day departmental functions. Through proactive logistical coordination and project support, this position ensures the CHRO’s office operates with maximum efficiency to meet the university’s strategic objectives.
Requirements
- Bachelor’s degree
- 1+ years of professional experience in project coordination, administrative operations, or program support
- Strong organizational and project coordination skills with a high level of attention to detail
- Demonstrated ability to manage timelines, track deliverables, and meet deadlines
- Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace
- Experience with digital collaboration and storage tools, including Microsoft Teams, Zoom, and Box
- Ability to exercise sound judgment and maintain strict confidentiality
- Strong problem-solving skills and the ability to think through the logistical requirements of complex, multi-phase tasks
Nice To Haves
- Experience in higher education
- Experience supporting executive leadership
- Knowledge of project management methodologies and tools (e.g., Asana)
- Proven experience in operational logistics and internal process coordination
- Experience with coordinating and managing events
- Familiarity with website content management and editing to ensure departmental web pages remain accurate and up to date
Responsibilities
- Provides comprehensive logistical support for internal HR-led initiatives, assisting with the coordination of resources and timelines to ensure successful delivery
- Supports the coordination and tracking of HR operational initiatives, maintaining project timelines and monitoring the progress of tasks
- Provides operational and logistical support to the Operations, Finance, and Support (OF&S) division for various engagement initiatives and divisional events throughout the year
- Partners with HR functional teams to provide structure and organization to recurring departmental programs and workflows
- Supports day-to-day departmental operations, including the administration of employee assistance programs (e.g., emergency loans), maintaining office resources, and managing the HR departmental calendar
- Organizes and executes logistics for departmental meetings and internal operational events, providing run-of-show and on-site support
- Coordinates with internal campus partners (e.g., Technology Solutions & Services, Facilities, etc.) to execute departmental logistics and internal transitions
- Prepares project documentation and briefing materials to support internal stakeholders and project milestones
- Collaborates with the Executive Assistant to the CHRO on budget tracking for departmental initiatives and special projects
- Performs all other duties as assigned
Benefits
- Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
