HR Operations Specialist II (Compensation & Operations)

Colorado Springs School District 11•Colorado Springs, CO

1d•Onsite

About The Position

The Human Resources Specialist II provides technical and operational support for district human resources programs and services. This role is responsible for maintaining employee records within HR systems, supporting payroll and employment processes, monitoring compliance requirements, and providing responsive customer service to employees and departments. The HR Specialist II serves as a knowledgeable resource on HR procedures, assists with resolving employee service requests, and helps ensure that HR operations are executed accurately and efficiently in alignment with district policies and regulatory requirements. Through effective system management, data integrity, and collaborative support, this position contributes to the smooth delivery of human resources services that support district staff and organizational operations. The specific position of HR Operations Specialist – Compensation and Operations performs specialized technical and administrative work supporting district compensation programs and related HR operations. The position is responsible for salary placement, increment and experience credit processing, salary schedule support, work year calendar creation, supplemental and additional pay administration, overload and out-of-class compensation calculations, stipend processing, and reconciliation of compensation records. The role maintains employee records for Person of Interest assignments, prepares required state reporting to the State of Colorado, generates queries and organizes incentive payment data, manages compensation communications, and updates department web content. The position also provides operational backup support for position control and secondary support for timekeeping functions while ensuring accurate, timely, and compliant service delivery to employees, departments, and district leadership.

Requirements

Associate’s degree in human resources, business administration, public administration, or a related field, or equivalent combination of education and experience.
Three (3) years of progressively responsible administrative or operational experience supporting human resources, payroll, staffing, or related functions.
Experience using HR systems, databases, or operational data systems.

Nice To Haves

Bachelor’s degree in human resources, business administration, or a related field.
Experience working in a public sector or K–12 educational environment.
Professional certification such as SHRM-CP, PHR, or equivalent.

Responsibilities

Maintain employee records within district human resources information systems (HRIS), including entering, updating, and verifying employee data.
Activate, update, and deactivate employee profiles, organizational units, schedules, calendars, and other system data as appropriate.
Review system reports and logs to identify missing data, inconsistencies, or processing errors and coordinate corrections as needed.
Collaborate with internal technical teams or vendors to resolve HR system issues or data transfer errors.
Process and verify employment and assignment data used for payroll and time reporting.
Generate reports and review employee work records to ensure accuracy of hours worked, assignments, and payroll-related data.
Investigate discrepancies and coordinate corrections in accordance with established district procedures.
Process payroll-related exceptions such as leave entries, pay adjustments, or assignment updates.
Track extended assignments or employment changes to ensure appropriate pay rates or classifications are applied.
Maintain and monitor employee records to ensure compliance with district policies and applicable regulations.
Track required certifications, authorizations, or employment documentation and notify employees of upcoming renewal or expiration dates.
Update employee documentation within district systems and ensure records are accurate and complete.
Process documentation related to employment verification, reimbursements, or compliance requirements as assigned.
Respond to service requests, emails, and phone inquiries from employees, supervisors, and departments regarding HR processes and procedures.
Provide guidance on district HR systems, employment procedures, and operational workflows.
Investigate reported issues related to employment records, system access, or payroll information and coordinate resolution following established procedures.
Maintain accurate documentation of employee inquiries, concerns, or service requests.
Provide procedural guidance and training to employees or departments on HR systems and processes.
Communicate updates related to HR procedures, system use, or operational processes to staff as appropriate.
Support efforts to ensure departments understand and follow established HR processes and requirements.
Maintain confidential employee records in accordance with district policies and privacy regulations.
Assist with documentation and record preparation related to employment processes, regulatory reporting, or audits.
Support the preparation of operational reports, data summaries, and documentation related to HR programs and services.
Perform additional duties as assigned to support human resources operations and district priorities.