Specialist: HR Operations

Mayer Brown•Chicago, IL

13h•Hybrid

About The Position

Mayer Brown is an international law firm that represents major corporations, funds, and financial institutions in complex transactions and disputes. The firm is recognized for its strategic partnership, commercial instincts, and commitment to delivering excellence, fostering a collegial and collaborative environment where highly motivated individuals can grow and thrive. The Specialist: HR Operations will join the Human Resources department in the Chicago office. This role supports the U.S. HR Department by ensuring the accurate and timely entry of data into PeopleSoft for attorneys, practice professionals, business services, contingent workers, independent contractors, and retirees in the US offices. This includes initiating payroll actions, maintaining HRIS data, and communicating with relevant administrative contacts as necessary.

Requirements

Bachelor’s degree in a related field.
An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job.
Minimum of three years of HR administrative and data entry experience.
Knowledge of HRIS database packages.
Solid understanding of State and Federal H.R. laws.
Proficiency with MS Office products.
Strong knowledge of HRIS systems.
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors.
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm.
Ability to work under pressure, meet deadlines with shifting priorities.
Must be a self-starter with a high level of initiative.
Strong customer service skills, able to anticipate needs.
Strong attention to detail, organizational skills and the ability to handle multiple projects.
Maintains confidentiality and exercises discretion.
Exercises solid strategic thinking and problem-solving skills.

Nice To Haves

Prior Law firm or professional services firm experience
PeopleSoft experience

Responsibilities

Coordinates all U.S.-based employee changes in the Firm’s HRIS, including new hires, separations, promotions, title and reporting structure changes, salary adjustments and more.
Initiates and coordinates new hire orientation tasks within the Firm’s onboarding platform to ensure a smooth transition for incoming employees.
Serves as the primary HR contact for the coordination and communication of accurate information with the Payroll department.
Acts as key resource for the implementation of attorney and business services administration policies and procedures and leave of absence administration.
Works with the HR Managers in each office to obtain necessary information and documentation in accordance with the Firm’s policies and procedures in order to process HR transactions.
Serves as a resource to offices in conveying policies and procedures for attorney and business services HR administration.
Coordinates the maintenance of attorney and business services employment files in the US offices according to policies and procedures.
Oversees the compliance for U.S. offices in regards to Firm policies and procedures for employment files and HRIS transactions.
Escalates compliance issues appropriately as needed.
Ensures appropriate due diligence has been completed by the U.S. offices regarding the background review of all new attorney and business services hires.
Assists with the alumni process for departed attorneys and business services by maintaining various databases.
Works with Global HRIS team in developing PeopleSoft application and is a subject matter expert for attorney and business services HR processes.
Provides basic report generation as needed.
Performs other duties as assigned or required to meet Firm goals and objectives.