Specialist: HR Operations

Mayer Brown LLP•Chicago, IL

1d•Hybrid

About The Position

Mayer Brown is an international law firm representing major corporations, funds, and financial institutions. The firm is recognized for its strategic partnership, commercial instincts, and commitment to excellence. It is a collegial, collaborative firm where motivated individuals receive support and development. The Human Resources department in the Chicago office is seeking an HR Operations Specialist to support the U.S. HR Department with accurate and timely data entry into PeopleSoft for various employee types (attorneys, practice professionals, business services, contingent workers, independent contractors, and retirees) in the US offices. This role initiates payroll actions, maintains HRIS data, and communicates with relevant administrative contacts.

Requirements

Bachelor’s degree in a related field. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job
Minimum of three years of HR administrative and data entry experience
Knowledge of HRIS database packages
Solid understanding of State and Federal H.R. laws
Proficiency with MS Office products
Strong knowledge of HRIS systems
Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
Ability to work under pressure, meet deadlines with shifting priorities
Must be a self-starter with a high level of initiative
Strong customer service skills, able to anticipate needs
Strong attention to detail, organizational skills and the ability to handle multiple projects
Maintains confidentiality and exercises discretion
Exercises solid strategic thinking and problem-solving skills

Nice To Haves

Prior Law firm or professional services firm experience
PeopleSoft experience

Responsibilities

Coordinates all U.S.-based employee changes in the Firm’s HRIS, including new hires, separations, promotions, title and reporting structure changes, salary adjustments and more
Initiates and coordinates new hire orientation tasks within the Firm’s onboarding platform to ensure a smooth transition for incoming employees
Serves as the primary HR contact for the coordination and communication of accurate information with the Payroll department
Acts as key resource for the implementation of attorney and business services administration policies and procedures and leave of absence administration
Works with the HR Managers in each office to obtain necessary information and documentation in accordance with the Firm’s policies and procedures in order to process HR transactions
Serves as a resource to offices in conveying policies and procedures for attorney and business services HR administration
Coordinates the maintenance of attorney and business services employment files in the US offices according to policies and procedures
Oversees the compliance for U.S. offices in regards to Firm policies and procedures for employment files and HRIS transactions. Escalates compliance issues appropriately as needed
Ensures appropriate due diligence has been completed by the U.S. offices regarding the background review of all new attorney and business services hires
Assists with the alumni process for departed attorneys and business services by maintaining various databases
Works with Global HRIS team in developing PeopleSoft application and is a subject matter expert for attorney and business services HR processes
Provides basic report generation as needed
Performs other duties as assigned or required to meet Firm goals and objectives