HR Operations & Payroll Specialist

Granules•Manassas, VA

About The Position

The HR Operations & Payroll Specialist for Granules Consumer Health plays a critical role in executing and supporting key HR operational functions. This role has primary accountability for payroll processing, benefits administration, benefits reconciliation, 401(k) administration, and leave management, ensuring accuracy, compliance, and high-quality employee experience. HR Operations Responsibilities Coordinate HR operations tasks to ensure process accuracy, timely communication, and excellent employee experience Provide responsive, high-quality employee support across HR topics and processes Assist with policy updates and communicate changes to employees and managers Maintain secure digital and physical personnel files in compliance with retention requirements Support internal and external audits and compliance reviews Identify gaps in HR operations and recommend solutions for efficiency ·Support employee lifecycle events (leaves of absence, performance cycles, benefits enrollment) Prepare employment letters, contracts, and documentation in alignment with company policies Review HR-related invoices and submit them to the CHRO or Accounting for payment processing Payroll Administration Responsibilities Collect and verify payroll data, including hours worked, overtime, bonuses, leave, and other earnings Calculate wages, deductions, taxes, benefit contributions (insurance, retirement, etc.), and other withholdings with precision Process payroll accurately and timely in compliance with federal, state, and local regulations Maintain payroll records including new hires, transfers, compensation changes, and terminations Audit payroll data and resolve discrepancies prior to payroll submission Coordinate payroll-related activities with Finance and third-party vendors Respond to employee inquiries regarding pay, deductions, leave balances, and payroll-related questions Maintain accurate and compliant payroll records, documentation, and audit trails. Implement payroll policies and procedures and troubleshoot discrepancies, errors, or data conflicts Prepare payroll reports for HR leadership, Accounting, and auditors as needed Benefits Administration Responsibilities Administer employee benefits programs including medical, dental, vision, life, and disability plans Process benefit enrollments, qualifying life events, and terminations Support annual open enrollment activities and employee communications Serve as primary contact for employee benefits inquiries Benefits Reconciliation Responsibilities Reconcile monthly benefits carrier invoices against enrollment data Identify, research, and resolve billing discrepancies with vendors Ensure accurate benefit deductions are reflected in payroll Maintain reconciliation documentation for audits and reporting 401(k) Administration Responsibilities Administer 401(k) enrollments, contribution changes, and participant updates. Support annual nondiscrimination testing, audits, and reporting Respond to employee questions regarding retirement benefits Leave Management Responsibilities Administer employee leaves of absence including FMLA, state leave programs, ADA accommodations, and military leaves Track leave usage, eligibility, and required documentation Coordinate leave approvals and payroll impacts with managers and payroll Ensure leave administration is compliant with applicable laws and company policies

Requirements

Strong knowledge of payroll and HR compliance requirements
Experience working with HRIS, payroll, and benefits systems
High attention to detail and accuracy
Ability to manage confidential information
Strong organizational and communication skills
Accuracy & attention to detail
4–6 years of experience in HR Operations and Payroll processing, and related administrative function
Strong understanding of payroll laws, federal and state regulations, and compliance requirements.
Proficiency in payroll systems, HRIS platforms, and Microsoft Office tools.
Strong experience in Benefits administration and reconciliation
401(k) plan administration experience
Leave of absence management experience (FMLA, state leaves, ADA)
High attention to detail with excellent organizational and follow up skills
Strong ability to handle confidential information with integrity and discretion
Ability to solve problems, analyze discrepancies, and work cross-functionally with HR and Accounting.

Nice To Haves

Notary certification (or willingness to obtain) is preferred.
Experience with Paylocity is a plus.

Responsibilities

Coordinate HR operations tasks to ensure process accuracy, timely communication, and excellent employee experience
Provide responsive, high-quality employee support across HR topics and processes
Assist with policy updates and communicate changes to employees and managers
Maintain secure digital and physical personnel files in compliance with retention requirements
Support internal and external audits and compliance reviews
Identify gaps in HR operations and recommend solutions for efficiency
Support employee lifecycle events (leaves of absence, performance cycles, benefits enrollment)
Prepare employment letters, contracts, and documentation in alignment with company policies
Review HR-related invoices and submit them to the CHRO or Accounting for payment processing
Collect and verify payroll data, including hours worked, overtime, bonuses, leave, and other earnings
Calculate wages, deductions, taxes, benefit contributions (insurance, retirement, etc.), and other withholdings with precision
Process payroll accurately and timely in compliance with federal, state, and local regulations
Maintain payroll records including new hires, transfers, compensation changes, and terminations
Audit payroll data and resolve discrepancies prior to payroll submission
Coordinate payroll-related activities with Finance and third-party vendors
Respond to employee inquiries regarding pay, deductions, leave balances, and payroll-related questions
Maintain accurate and compliant payroll records, documentation, and audit trails.
Implement payroll policies and procedures and troubleshoot discrepancies, errors, or data conflicts
Prepare payroll reports for HR leadership, Accounting, and auditors as needed
Administer employee benefits programs including medical, dental, vision, life, and disability plans
Process benefit enrollments, qualifying life events, and terminations
Support annual open enrollment activities and employee communications
Serve as primary contact for employee benefits inquiries
Reconcile monthly benefits carrier invoices against enrollment data
Identify, research, and resolve billing discrepancies with vendors
Ensure accurate benefit deductions are reflected in payroll
Maintain reconciliation documentation for audits and reporting
Administer 401(k) enrollments, contribution changes, and participant updates.
Support annual nondiscrimination testing, audits, and reporting
Respond to employee questions regarding retirement benefits
Administer employee leaves of absence including FMLA, state leave programs, ADA accommodations, and military leaves
Track leave usage, eligibility, and required documentation
Coordinate leave approvals and payroll impacts with managers and payroll
Ensure leave administration is compliant with applicable laws and company policies