HR/Payroll Specialist

La Cava Jacobson & Goodis•Tampa, FL

21h•Onsite

About The Position

La Cava Jacobson, P.A. is currently seeking an HR/Payroll Specialist to join the firm at the Tampa Office. This position will under the supervision and guidance of the Firm’s HR/Payroll Manager. The ideal candidate will be able to multi-task and shift between priorities throughout the day. This position will serve as a firm liaison on day-to-day HR/Payroll processes.

Requirements

Associate Degree with 2 years of related technical experience or the equivalent combination of education and experience.
Minimum of two - three years of experience in HR/Payroll functions for organizations with 100+ employees.
Possess basic PC skills
Ability to use phone system, copier, scanner, fax, and printer.
Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent.
Possess excellent verbal and written communication skills.
Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
Approach others in a tactful manner; treat others with respect; react well under pressure.
Contribute to building a positive team spirit; support everyone’s efforts to succeed.

Responsibilities

Assist in the accurate processing and recording of the Firm’s payroll, provide timely and accurate information, participate in the daily data entry for payroll processing.
Check and audit timekeeping records, maintaining time and attendance records, entering new hires into the payroll system, posting changes in pay and tax status and miscellaneous changes.
Manage workflow to ensure all payroll related transactions are processed accurately and timely.
Reconcile payroll prior to transmission and validate confirmed reports.
Process garnishments, child support orders or tax levies.
Process employment verifications.
Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc.)
Develop ad hoc financial and operational reporting as needed
Audit and Reconcile Invoices from Employee Benefits’ Insurance carriers.
Ability to deal sensitively with confidential material.
Perform several functions associated with new and existing staff, act as direct liaison with external HR partner on payroll, benefit, and other human resources matters.
Coordinate activities involving employee on-boarding (new hire orientations) and separations (exit interviews).
Assist with the recruitment effort for all exempt and nonexempt personnel and temporary employees.
Oversee, develop, and facilitate posting of job openings on company job boards, external job boards, and other professional organization venues as appropriate.
Conducts pre-employment screening and background checks.
Ensure all necessary documents are provided to new employees and contractors for completion.
Maintain confidentiality of personnel files.
Review all completed forms and required documents for new employees and contractors.
Establish and ensure that employee job descriptions are current.
Maintain the Firm’s HRIS System.
Work closely with the firm’s CFO in providing payroll reports, compensation and benefits budget information, and other staff-related expense information as needed.
Respond to inquiries regarding policies, procedures, and programs.
Provide ad hoc support and make recommendations on internal communications, staff committees, staff wellness, and other employee initiatives.