Part-Time HR Operations Coordinator- 20 hours

HOUSTON AREA WOMENS CENTER•Houston, TX

12d•Hybrid

About The Position

The Part-Time HR Operations Coordinator provides administrative support for the Human Resources function and the Director of Human Resources. The role supports daily, weekly, monthly, quarterly, and annual HR operations, including compliance audits, HRIS maintenance, coordination of meetings, and employee engagement activities in partnership with the People & Culture team. The position is scheduled for 20 hours per week, with stated hours of 9:00 a.m. to 1:00 p.m. Monday through Friday, and is onsite three days per week under a hybrid work model. There is flexibility for a college student to schedule hours between 9:00 a.m. and 6:00 p.m. Local travel of up to 25% is required. The hourly compensation is $19.00, paid semi-monthly. The package includes paid time off based on hours worked and an Employee Assistance Program. The role contributes to the Houston Area Women’s Center’s mission of supporting survivors of domestic and sexual violence. The organization describes a commitment to respect, inclusion, belonging, equity, and ensuring people are heard.

Requirements

Meet the qualifications of either Option 1 or Option 2.
Option 1: High school diploma or equivalent; at least one year of Human Resources experience; at least one year of experience working with an HRIS; and at least two years of customer service and administrative support experience.
Option 2: A bachelor’s degree in Human Resources or a related field, or current enrollment in a bachelor’s degree program with anticipated graduation within 12 months; and at least two years of customer service and administrative support experience.
Proficiency in Microsoft Office, including Word, Teams, and Outlook; intermediate knowledge of Excel, Word, Outlook, and PowerPoint is also stated.
Strong communication, organization, and multitasking skills.
Ability to work independently and collaboratively.
Valid Texas driver’s license with a good driving record, reliable transportation, and ability to travel to off-site locations using personal transportation.

Nice To Haves

Bilingual ability is preferred.

Responsibilities

Audit new-hire files and onboarding documentation for completeness and compliance before employee start dates; resolve or escalate discrepancies with relevant HR and Talent Acquisition colleagues.
Provide data and reports to the HR Director as requested and maintain the HR metrics dashboard.
Maintain user records in OAG, including new hires and terminations.
Audit new-hire I-9 and E-Verify records for compliance with state and federal requirements.
Update the organizational chart biweekly and ensure it aligns with the HRIS.
Create HRIS users and passwords, provide password-reset support, and maintain users and passwords in the Mineral LMS platform.
Audit Mineral LMS training weekly and communicate training information to employees and leaders.
Audit the HRIS dashboard weekly and notify employees and leaders about overdue documents and training.
Create, organize, and edit reports for leadership.
Maintain, organize, and track job descriptions and the job-description library in Teams and the HRIS.
Track and send reminders about 90-day and annual performance reviews, and update the HR Manager and HR Director.
Provide administrative support for the full-cycle performance management process, including goals, employee assignments, and review creation.
Respond to employee questions promptly and professionally, in accordance with agency, state, and federal requirements.
Help coordinate internal training, the summit, All Team Convening, open enrollment, employee engagement activities, and other People & Culture activities.
Create, edit, and coordinate agency calendar events and reminders.
Prepare HR newsletter content related to compliance and HRIS updates.
Participate in coordinating new-hire orientation and provide onboarding support for new hires.
Maintain professional and technical knowledge through educational workshops, webinars, professional publications, networking, and professional societies.
Perform other duties and projects assigned by leadership.