HR Operations Coordinator

Triage Staffing•Omaha, NE

6d•Hybrid

About The Position

The HR Operations Coordinator supports the day-to-day execution of HR processes with a primary focus on onboarding, compliance, and employee experience. This role serves as a key point of contact for new hires and internal partners, ensuring accurate documentation, regulatory compliance, and a smooth, welcoming onboarding experience.

Requirements

Bachelor's or associate degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and relevant work experience.
1–3 years of experience in HR, onboarding, compliance, or administrative support.
Working knowledge of I-9 and E-Verify requirements.
Strong organizational skills with a high level of attention to detail.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Ability to handle confidential and sensitive information with discretion.
Experience working in healthcare staffing or a regulated environment.
Experience using HRIS systems (UKG & ADP preferred).
Familiarity with CRM systems and document management processes.
Customer-service mindset with a focus on employee experience.

Responsibilities

Prepare and distribute onboarding documentation and welcome kits for new hires.
Serve as the primary point of contact for all onboarding-related questions and support needs.
Follow up with new hires to ensure timely completion of all required onboarding paperwork.
Conduct 45-day check-ins with new hires to gather feedback and support early engagement.
Collaborate with Benefits, Payroll, Training, and other teams to ensure a seamless and supportive onboarding experience.
Collect, organize, and process new hire documentation in UKG, including employee agreements, payroll forms, and I-9/E-Verify documentation.
Write TN Visa Letter’s as requested
Complete re-verifications for Onboarding as needed
Oversee and maintain I-9 and E-Verify compliance procedures in accordance with federal requirements.
Upload I-9 and E-Verify documentation into the CRM system in alignment with Compliance standards.
Confirm that each Healthcare Professional (HCP) has a signed assignment contract prior to start.
Inform the Benefits Team of any changes to new hire start dates.
Complete employment verifications as requested.
Partner closely with internal HR teams to ensure accurate records and consistent processes.
Support ongoing projects and process improvements related to onboarding and HR operations.