HR Onboarding Specialist

PINE STREET INN INC•Boston, MA

6h•$60,000 - $75,000•Hybrid

About The Position

The HR Onboarding Specialist manages the end-to-end pre-employment lifecycle, ensuring that incoming staff have a welcoming, seamless, and compliant entry into Pine Street Inn. The role focuses on background screening, education and employment verification, professional references, and coordination of occupational health requirements. Working closely with Recruiting, the specialist uses Paylocity and related HR systems to support candidates from offer acceptance through their first day and provide a high-quality candidate experience. The position is based at 434 Harrison Ave, Boston, MA, and follows Pine Street Inn’s hybrid model: on site three days per week and remote two days per week. The schedule is 40 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m., with participation in the HR Department’s Friday rotation, usually about one Friday every five to six weeks. Pay is $60,000–$75,000 annually, depending on experience and relevant skills.

Requirements

One to three years of dedicated experience in employee onboarding, compliance coordination, or human resources operations in a fast-paced environment.
Hands-on experience with Paylocity onboarding, recruiting, and HRIS modules, or closely related modern enterprise HR software.
Familiarity with state and federal background-screening laws and Massachusetts CORI clearance standards.
Exceptional empathetic communication skills, confidentiality, and strong customer-service abilities.
A bachelor's degree in Human Resources, Business, or a related discipline, or an equivalent combination of professional experience and targeted training.

Responsibilities

Initiate, track, and review background profiles, including national criminal checks and Massachusetts CORI/SORI requirements.
Verify education, employment history, and professional references to confirm regulatory and organizational eligibility.
Identify and discreetly escalate potential compliance or background-check concerns to HR leadership.
Serve as the welcoming primary contact for future employees from offer acceptance through their first day.
Guide candidates through pre-employment steps and answer questions about documentation, timing, and system access.
Troubleshoot technical difficulties candidates encounter in the Paylocity onboarding module.
Coordinate handoffs between Recruiting and onboarding.
Provide recruiters and the Director of Talent Acquisition with clearance-status updates and timeline visibility.
Maintain electronic employee files in Paylocity, track mandatory requirements, and keep records audit-ready.
Schedule, monitor, and track Pine Street Inn Occupational Health pre-employment requirements.
Use the Recruiting checklist to ensure required documents are collected before candidates are cleared for New Employee Orientation.
Potentially source candidates using online job boards such as Indeed and LinkedIn.
Assist the Director of Talent Acquisition with planning and executing job fairs, hiring events, and talent-attraction activities.