HR Onboarding Specialist

Vinfen • Cambridge, MA

4d • Onsite

About The Position

The Human Resources (HR) Onboarding Specialist is responsible for overseeing the onboarding process for candidates from the offer accepted stage through the first day of employment (NEO). This position reviews onboarding documentation for accuracy and completeness, communicates consistently with candidates, recruiters and hiring managers assists Human Resources Operations Coordinators (HRCs) with conducting background checks, sends reminders and helps troubleshoot with technology or questions. The HR Onboarding Specialist is a proactive and reliable communication point for the onboarding candidate throughout pre-employment process. This role requires close collaboration with candidates, recruiters, and external vendors to ensure a seamless and efficient onboarding experience.

Requirements

• Experience in an HR role, preferably with a focus on background screening or compliance.
• Strong attention to detail and accuracy in handling sensitive information.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and deadlines.
• Effective communication and interpersonal skills, with a professional and approachable demeanor.
• Proficiency in HRIS and/or ATS systems and Microsoft Office Suite.
• Ability to work independently and collaboratively in a team environment.
• Minimum of two years of experience in an HR administration function.

Nice To Haves

• Bachelor’s degree preferred.

Responsibilities

• Coordinates onboarding background checks and other required verifications.
• Consistently communicates with candidates to obtain necessary information and documentation for background check screenings and troubleshoot issues.
• Reviews and verifies the accuracy of candidate information and ensures compliance with company policies and legal requirements.
• Liaises with external vendors to manage and expedite the background check processes.
• Maintains accurate records of all Onboarding activities and updates internal process documentation and HRIS system accordingly.
• Provides status updates to Recruiters, hiring managers and HR team members regarding the progress of Onboarding background checks.
• Addresses any issues or discrepancies found during the Onboarding process and escalates, as necessary.
• Ensures a positive candidate experience by providing clear and timely communication throughout the Onboarding process.
• Assists in the continuous improvement of Onboarding procedures and policies to enhance efficiency and compliance.
• Assists with special projects as needed.
• Performs other duties, as assigned.

Benefits

• Vinfen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED