HR Onboarding Specialist

Fairview Health Services • St. Paul, MN

4d • Onsite

About The Position

The Onboarding Specialist manages the seamless integration of new hires into the organization by coordinating onboarding activities, ensuring compliance and fostering a welcoming environment for all new employees and non-employees. Specific duties include but are not limited to facilitating and monitoring the onboarding process from offer acceptance to start date. Critical-thinking skills are used while following standard work procedures ensuring deadlines and compliance standards are followed and new hire tasks are completed timely to ensure there are no delays.

Requirements

• 2 or more years of Human Resources experience
• 1 or more years experience working with an applicant tracking system (ATS)
• Ability to handle a large volume of work with accuracy

Nice To Haves

• Bachelor’s degree in Human Resources or related area
• Healthcare experience

Responsibilities

• Efficiently schedules new hire appointments by collaborating with candidates and utilizing decision-making skills to expedite start dates
• Assigns and monitors onboarding tasks for new hires to ensure accuracy and compliance including processing sign-on bonus agreements, verifying primary source licensure, and ensuring data integrity through accurate use and documentation within the applicant tracking system
• Manages new hire credentialing assignments, updates internal systems for credentialing and payer processes, and proactively monitors and communicates any start date impacts to ensure timeliness
• Meets in-person with all new hires creating an exceptional experience and completes all required paperwork and enrollment in applicable training and orientations, ensuring confidentiality
• Validates work eligibility requirements and ensures comprehensive documentation for federal regulation compliance
• Utilizes various systems to enter and track completion of required compliance requirements (i.e. I-9, DHS, applicant tracking system, employee records, etc.)
• Acts as the subject matter expert on the onboarding process and facilitates the connection of the new hire with appropriate content experts when necessary
• Troubleshoots any concerns through the onboarding process and finds appropriate solutions
• Partners with Employee Occupational Health Services (EOHS), the recruitment team and hiring leaders to ensure and communicate proper clearance for new hires
• Navigates start date delay and offer rescissions during the hiring process, ensuring clarity and professionalism
• Actively participates in creating and implementing process improvements
• May assist with travel arrangements (travel, hotel and/or rental car needs), candidate reimbursements, expense management and purchasing card transaction reconciliation

Benefits

• medical, dental, vision plans
• life insurance
• short-term and long-term disability insurance
• PTO and Sick and Safe Time
• tuition reimbursement
• retirement
• early access to earned wages

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level