HR & Onboarding Coordinator — Hybrid for Home Care

Healthy At Home Caregivers • Orange, CA

3d • Hybrid

About The Position

Healthy At Home Caregivers is seeking an experienced, energetic, and highly organized HR professional to lead caregiver recruitment, hiring, onboarding, and employee compliance. This is a full-time position with a hybrid schedule, requiring a minimum of three days in the office. The role involves managing the entire caregiver lifecycle from recruitment to ongoing employee support and compliance.

Requirements

• At least two years of direct HR, caregiver recruitment, or employee-onboarding experience with a home care or home health company.
• Must pass a Live Scan fingerprint background check
• Must complete required state disclosure and reporting forms, including mandated reporting for suspected abuse of dependent adults and elders
• Valid I-9 employment eligibility documents
• Current TB clearance
• Be legally authorized to work in the United States
• Experience managing caregiver personnel files, employment clearances, and compliance documentation.
• Hands-on experience using Axis Care, Paylocity, and Guardian.
• Working knowledge of Live Scan, background clearances, TB requirements, I-9 verification, and caregiver training requirements.
• Strong interviewing, communication, and relationship-building skills.
• Comfortable communicating by telephone, text, email, video meetings, and in person.
• Ability to work independently during remote days while remaining available and responsive.
• Reliable transportation and the ability to attend recruiting events or community partnerships when needed.
• Ability to work a minimum of three days each week in our Dana Point office.
• Availability to participate in weekend on-call coverage.
• Home care or home health HR/onboarding experience is mandatory. Candidates without this experience will not be considered.

Responsibilities

• Recruit and interview caregivers for open cases and future staffing needs.
• Screen candidates for experience, availability, reliability, professionalism, and job fit.
• Maintain consistent communication with applicants throughout the hiring process.
• Conduct employment reference checks and coordinate background clearances.
• Keep an active pipeline of qualified caregivers ready for placement.
• Build relationships with CNA schools, nursing schools, vocational programs, job fairs, and community recruiting partners.
• Assist with job postings and other caregiver recruitment campaigns.
• Manage each caregiver’s onboarding process from the initial interview through clearance and activation.
• Coordinate Live Scan fingerprinting, Guardian clearance, TB testing, I-9 verification, employment documents, CPR certification, and required training.
• Conduct new-hire orientation and explain company policies, attendance expectations, confidentiality, documentation, and caregiver responsibilities.
• Verify that all required documents and certifications are complete before a caregiver begins working.
• Follow up promptly with candidates who have incomplete or missing requirements.
• Create a positive and efficient onboarding experience that keeps strong candidates engaged.
• Maintain complete, accurate, and confidential caregiver personnel files.
• Enter and update employee information in AxisCare, Paylocity, and Guardian.
• Monitor expiring documents, certifications, training, and other employment requirements.
• Conduct caregiver check-ins and support employee engagement and retention.
• Assist with performance evaluations, attendance concerns, coaching, and disciplinary documentation.
• Respond professionally to caregiver questions and workplace concerns.
• Escalate serious employee or compliance matters to management.
• Maintain confidentiality and follow applicable California employment and home care requirements.
• Work closely with scheduling and care coordination to identify staffing priorities.
• Help match qualified caregivers with available client assignments.
• Provide backup support for scheduling and care coordination when needed.
• Participate in weekend on-call coverage.
• Assist with HR projects, process improvements, and other responsibilities that support company growth.

Benefits

• Paid sick leave
• 401(k)
• Hands-on training and professional development
• Opportunities for promotion and increased responsibility
• A collaborative, supportive work environment
• The opportunity to grow with an actively expanding home care company
• Meaningful work supporting caregivers who help clients remain safe and independent at home

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed