HR/Office Coordinator

Taleo Social Sourcing•Honolulu, HI

14h

About The Position

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Watch Our Story: ' https://www.hdrinc.com/our-story' Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world. The HR/Office Coordinator supports the delivery of comprehensive human resources services including onboarding, benefits administration, compliance, and HR programs aligned with organizational objectives. This role also serves as backup support for front desk operations, ensuring a professional and welcoming environment for visitors while providing administrative assistance as needed.

Requirements

Proficiency in Microsoft Office (Outlook, Word, Excel) and familiarity with office systems
Strong organizational skills with high attention to detail and accuracy
Excellent verbal, written, and customer service communication skills
Demonstrated ability to handle sensitive and confidential information with discretion
Ability to manage multiple priorities independently in a fast-paced environment
Detail-oriented with the ability to independently utilize available resources to accurately and consistently resolve office inquiries
High School diploma or equivalent
Ability to communicate professionally with all levels of employees and management
Excellent written and oral communication skills
Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
Excellent organizational skills and attention to detail
Proficient with Microsoft Office Suite, PowerPoint, Word and Excel or similar programs
Basic understanding of business activities
An attitude and commitment to being an active participant of our employee-owned culture is a must

Responsibilities

Provide support across full-cycle HR operations, including onboarding, employee relations, and offboarding
Administer HR policies, programs, and procedures in compliance with federal, state, and local laws
Serve as a key point of contact for employee inquiries regarding policies, benefits, and workplace matters
Maintain accurate and confidential employee records and HR information systems (HRIS)
Support recruitment efforts, including job postings, interview scheduling, and hiring documentation
Assist with performance management processes, employee engagement initiatives, and training programs
Support timekeeping functions as needed
Prepare reports, metrics, and documentation to support HR and business decision-making
Ensure confidentiality, accuracy, and integrity of employee data
Provide coverage for the reception area to maintain a professional and welcoming environment
Greet and assist visitors, vendors, and guests while adhering to visitor protocols
Answer, screen, and direct incoming phone calls and general inquiries
Maintain the reception area to high standards of cleanliness, organization, and readiness
Assist with mail distribution, packages, and courier coordination
Monitor office access and ensure adherence to safety and security procedures
Support daily office operations to ensure an organized and efficient work environment
Serve as contact for office-related inquiries
Coordinate facility schedules, supplies, and general office needs
Maintain office files and documentation in accordance with record retention policies
Provide general administrative support, including correspondence and meeting coordination
Ensure compliance with company policies, procedures, and workplace safety standards