HR & Office Administrator

Cobalt Benefits Group LLC•Exeter, NH

just now•$28 - $30•Onsite

About The Position

The HR & Office Administrator supports both the employee experience and day-to-day office operations to ensure a professional, organized, and efficient workplace environment. This role serves as a key administrative partner to Human Resources while overseeing office coordination, vendor management, workplace readiness, employee engagement support, and internal administrative functions.

Requirements

Associate degree in Human Resources, Business Administration, or related field preferred.
Minimum of two (2) years of experience in human resources, office administration, or administrative coordination required.
Previous experience supporting office operations, employee onboarding, recruiting coordination, or vendor management preferred.
Experience working in a professional office environment.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Excellent verbal and written communication skills.
Professional, customer-service-oriented approach with strong interpersonal skills.
High level of discretion and ability to handle confidential information appropriately.
Proficiency in Microsoft Office Suite and ability to learn internal systems and technology platforms.
Experience with HRIS platforms such as Paylocity preferred.
Ability to work independently while collaborating effectively across departments.

Nice To Haves

Associate degree in Human Resources, Business Administration, or related field preferred.
Previous experience supporting office operations, employee onboarding, recruiting coordination, or vendor management preferred.
Experience with HRIS platforms such as Paylocity preferred.

Responsibilities

Receive, sort, distribute, and process incoming and outgoing mail and packages throughout the day.
Maintain efficient mail handling, shipping, and tracking processes.
Monitor inventory levels and coordinate ordering of office, kitchen, restroom, and operational supplies.
Maintain supply budgets, vendor records, and office purchasing documentation.
Serve as the primary onsite contact for building vendors, maintenance providers, cleaning services, and delivery personnel.
Coordinate routine office services including maintenance requests, water delivery, vending, and other facility-related needs.
Greet visitors, manage deliveries, and support building access procedures as needed.
Maintain current vendor and building contact information.
Coordinate annual fire extinguisher inspections, fire alarm testing, and maintain related documentation.
Provide administrative support to Human Resources including scheduling, surveys, data collection, and departmental coordination.
Assist with onboarding activities including new hire welcome coordination, workstation preparation, and ordering nameplates or employee materials.
Support recruiting activities including posting positions, coordinating interviews, scheduling communications, and maintaining candidate documentation.
Maintain employee information within HR systems, including Paylocity updates as directed.
Assist with Learning Management System (LMS) administration, reporting, and course completion tracking.
Support time and labor reconciliations such as PTO or sick time adjustments as requested.
Maintain confidentiality of employee, payroll, and company information at all times.
Assist departments with approved employee recognition items and administrative projects as needed.
Serve as an active member of the company Event Committee.
Assist with planning, coordination, setup, breakdown, and logistics for company meetings, employee events, and engagement activities.
Coordinate distribution of approved employee recognition items and company materials.
Support remote employees through shipment coordination and event participation logistics.
Assist with travel arrangements and meeting coordination as needed.
Maintain and update approved content on the company intranet homepage, including announcements, employee updates, and recognition items.
Support internal communications through approved communication platforms and distribution tools.
Monitor online company reviews and share trends or concerns with HR leadership.
Maintain communication and coordination with office coordinators or administrative contacts across multiple locations.
Coordinate quarterly safety meetings and maintain attendance documentation.
Maintain workplace safety and emergency preparedness materials.
Upload and maintain safety-related training materials within the LMS.
Support workplace safety initiatives in partnership with Human Resources and leadership.

Benefits

Fantastic medical, dental, and vision insurance
Twice annual employer HSA contributions, covering 50% of the HDHP plan’s annual deductible!
Company provided Basic Life and AD&D
Company paid Short-Term and Long-Term Disability
Flexible Spending Accounts
401(k) Retirement Plan with up to a 6% employer-match WOW! (100% fully vested after 3 years)
10+ paid holidays
Generous paid vacation and sick time
Annual Volunteer Paid Day
Annual Tuition Reimbursement
Annual Health and Wellness Reimbursement
Lots of fun company events