HR Intern

VOA Mid-States • Louisville, KY

12d • Onsite

About The Position

The Human Resources Intern provides administrative and operational support to the Human Resources department with a strong emphasis on the onboarding process and creating a positive new hire experience. The intern assists with new hire documentation, orientation preparation, HR systems, personnel records, compliance activities, recruitment support, and special projects while gaining practical experience in Human Resources within a nonprofit environment.

Requirements

• Currently pursuing an Associate's or Bachelor's degree in Human Resources, Business Administration, Psychology, Organizational Leadership, or a related field.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.
• Detail-oriented with the ability to prioritize multiple tasks.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to learn Human Resources Information Systems (HRIS).

Responsibilities

• Coordinate pre-employment onboarding activities for new hires.
• Send electronic onboarding invitations and monitor completion.
• Review onboarding paperwork for accuracy and completeness.
• Assist with I-9 verification and employment eligibility documentation.
• Collect required employment documents including tax forms, direct deposit information, licenses, certifications, and identification.
• Coordinate background checks, drug screenings, and other preemployment requirements.
• Schedule and prepare materials for New Hire Orientation.
• Create and maintain compliant electronic personnel files.
• Communicate onboarding progress with hiring managers.
• Welcome new employees and assist with creating a positive first-day experience.
• Maintain confidential employee records.
• Enter and update employee information in the HRIS.
• Scan, file, and organize personnel documentation.
• Assist with employment verification requests.
• Prepare HR letters, forms, and reports.
• Support HR compliance activities and internal audits.
• Respond to routine employee questions and direct inquiries appropriately.
• Assist with scheduling interviews.
• Coordinate candidate communications.
• Maintain applicant tracking records.
• Assist with job fairs and recruiting events.
• Support employment branding initiatives.
• Assist with employee engagement initiatives.
• Support training and development activities.
• Research HR best practices.
• Participate in process improvement projects.
• Perform other duties as assigned.

Benefits

• Health and Wellness Employee Assistance Plans (EAP)
• Health and Wellness Program
• Medical Coverage
• Dental Coverage
• Vision Coverage
• Flexible Spending Account
• Health Spending Account
• Short Term Disability
• MetLife Legal Plans
• Financial Wellbeing
• Competitive Compensation Packages
• Life Insurance (company paid)
• 403b retirement plan with company fund matching
• Employee discounts
• Loan forgiveness options through federal programs (National Health Corp & Public Service Loan Forgiveness)
• All company paid benefits and paid time off effective day one

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: Associate degree