HR Generalist

Vanguard Truck Centers•Harrisonburg, VA

12d•Onsite

About The Position

Vanguard Truck Centers is seeking a driven, team-oriented HR Generalist with a great attitude and a desire for success. This role is crucial for supporting our mission to lead the industry in consistently meeting or exceeding customer expectations through profitable growth. We invest in our people and recognize that our employees are our greatest assets. The HR Generalist will be responsible for a wide range of HR functions, including employee relations, recruiting, onboarding, compliance, safety, compensation, training, employee engagement, and performance management. This position also serves as a liaison for accounting shared services and provides administrative support across various departments.

Requirements

High school diploma or general education degree (Required)
At least 5 years of related experience (required)
Strong computer skills required, including proficiency in Excel and Outlook
Must be detail-oriented and have great organizational skills
Valid driver’s license

Nice To Haves

Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Responsibilities

Serve as the front-line manager for employees regarding benefit enrollment, questions, and guidance.
Encourage employees to attend webinars provided by benefit providers (401k, Wellness).
Provide employees on Leave of Absence with benefit premium agreements and collect arrears for reporting to Corporate HR.
Complete FMLA/STD/LTD paperwork and submit to the appropriate agency.
Assist employees with Qualifying Life Events.
Complete and submit Unemployment Claims with necessary backup documentation and participate in phone hearings if applicable.
Act as a liaison between Managers and the Recruiting Director for open positions.
Create Offer Letters for new employees and route for signatures.
Initiate Background and Drug Screens for new candidates.
Conduct orientation for all new employees, including providing benefit packets, payroll calendars, and system login information.
Ensure Paycom Checklists are completed for all new employees.
Conduct 30-day New Hire check-ins to ensure an effective onboarding process.
Maintain up-to-date information on work-related issues such as ADA, FMLA, OSHA, FLSA.
Ensure all posters and applications are compliant with state and federal law.
Routinely perform Compliance Audits as directed by Corporate.
Ensure employee policies and procedures are being adhered to.
Ensure accident reports are completed and submitted in a timely manner.
Ensure OSHA logs are posted and submitted as necessary, and State Workers’ Compensation Official Notices are posted annually.
Work closely with Safety Leads to ensure timely compliance of duties.
Attend all Safety meetings and forward meeting notes to Corporate HR monthly.
Ensure standard payroll processes are set up for each location in the region and streamline where possible.
Communicate to managers the importance of submitting correct and complete timesheets, hours, and termination notices (PAFs) to HR in a timely manner.
Work closely with the Payroll Manager to keep payroll records up-to-date with current salaries and ensure payroll amounts are accurate.
Maintain updated records on advances, sick/personal/vacation time earned and used.
Keep payroll employee deductions accurate and make necessary changes promptly.
Add, terminate, and inactivate employees in the payroll system for leaves of absence, ensuring appropriate changes are made by the vendor and sent to Corporate HR.
Execute merit increase process locally.
Collaborate with Corporate to identify training opportunities.
Consistently follow up on training initiative results and report to Corporate.
Track Top 3 Focus Areas from the Job Satisfaction Survey and summarize to Department Leaders in the Region.
Assist the GM and Branch Managers in planning and conducting Town Halls, Department Manager Meetings, or employee appreciation luncheons.
Meet regularly with Executive Management to provide proactive support to business operations.
Help managers with their development learning plans.
Participate in high priority performance reviews as needed.
Track completion of performance reviews and note underperformance.
Archive all performance reviews and ensure sufficient documentation for involuntary terminations.
Consistently work on improving the Top 3 Survey focus areas and track progress.
Develop an Action Plan with the GM to address regional issues and share results with Corporate HR.
Assist with all local HR complaints/problems, keeping Corporate HR informed of any potential exposure to lawsuit/EEOC charge.
Organize and maintain regional personnel files.
Assist with title work as needed.
File W/C claims & general insurance claims and report progress to Corporate HR.
Track and order office supplies.
Process Employment Verifications.
Notarize documents such as MCO’s, titles, Power of Attorneys, etc.
Serve as the point of contact for Cleaning/Janitorial staff.
Organize and prepare the office for Leadership meetings, Training, Conferences, etc.
Provide Customer Service/Phone Attendant support as needed.
Provide support for Managers as needed.
Assist with projects as needed.
Serve as a liaison for Accounting Shared Services, providing local support.
Train/assist Accounting employees with job duties such as Flooring payoffs, post funding notices, bill deals, schedule clean up, bank reconciliations, FET, AR issues, ordering office supplies, etc.