HR Generalist II - Department of Psychiatry

University of Florida•Gainesville, FL

1d•Onsite

About The Position

The HR Generalist II position within the Department of Psychiatry at the University of Florida is a comprehensive role responsible for managing various human resources functions for TEAMS employees, faculty, and other personnel. This includes recruitment, position description management, FMLA leave administration, foreign hire processing, security administration, and serving as a primary resource for HR-related questions and guidance. The role also involves payroll verification and support, faculty hospital credentialing and provider enrollment, DEA license monitoring, and backup support for faculty recruitment and appointments. Additionally, the position assists with personnel appointments for student assistants, OPS employees, and volunteers, and performs miscellaneous duties as assigned.

Requirements

Bachelor's degree in an appropriate area; or an equivalent combination of education and experience.
Proficiency in Microsoft Suite (Outlook, Word, Excel, PowerPoint).
Ability to communicate and collaborate with faculty and staff at multiple levels and in various fields.
Ability to plan, organize and coordinate work assignments independently.
Demonstrated ability to lead and work as part of a team toward organizational objectives.
Outstanding organizational skills, including time management and setting priorities.
Ability to work independently with minimal supervision.
Excellent problem-solving and customer relations skills.
Requires initiative, diplomacy and the ability to interact with a variety of departments, contractors and personalities in pressure situations.
Ability to direct other staff operations in delivering varied, various facility services, and resolve conflicts.
Ability to establish and maintain effective working relationships with employees, management, co-workers, and the public.
Ability to keep track of the large number of details involved in the successful execution of all reports.

Responsibilities

Manage TEAMS recruitment processes, including exemption requests, PageUP postings, SPI requests, and re-classification requests.
Prepare and submit all necessary paperwork for new hire TEAMS positions.
Track UF Engaged reports to ensure timely completion by supervisors and send reminders.
Update, create, and analyze position descriptions, facilitating their completion and submission for review.
Review compensation matrix and submit recommendations for reclassification and promotional compensation.
Draft cover memos and submit final position descriptions through PeopleSoft for approval.
Monitor and track FMLA leave usage for TEAMS personnel, answer questions, distribute forms, and ensure timely submission to the Central Leave Office.
Input FMLA Leave of Absences into PeopleSoft, record leave in the payroll system, and maintain records.
Process return from FMLA Leave of Absences by completing and submitting appropriate paperwork and inputting into PeopleSoft.
Prepare all TEAMS foreign hire paperwork with the Immigration Office.
Prepare all paperwork for TEAMS special pay increases, FTE changes, raises/promotions, and terminations.
Serve as the Primary Department Security Administrator (DSA) for TEAMS, ensuring appropriate assignment and deletion of security roles.
Act as the primary resource for the Department Director and Assistant Director for all TEAMS-related questions and job tasks.
Advise managers and provide guidance to employees on employment laws, university regulations, and personnel policies and procedures.
Make recommendations to management regarding staffing, recruitment, and employee relations.
Prepare and submit all paperwork for new extenders.
Verify preliminary and final pay lists to ensure all TEAMS employees are paid correctly.
Communicate department payroll deadlines to ensure timely completion prior to UF Payroll deadlines.
Troubleshoot payroll entry problems and manage payroll exceptions.
Approve specified employees' payroll and serve as back-up payroll approver for the Department.
Serve as a verifier of the Pay List to ensure correctness for all TEAMS employees.
Act as the Department liaison for hospital credentialing issues for new physician faculty, initiating the credentialing process and working with the Shands Credentialing office.
Ensure renewal of hospital privileges is accomplished bi-annually for all faculty.
Ensure completion of FPPE and OPPE evaluations and their timely return to the Shands Credentialing office.
Act as the Department liaison for provider enrollment issues for clinical faculty, initiating the process and tracking to completion.
Maintain provider enrollment files.
Review Department of Psychiatry Self Insurance Program status.
Monitor and follow up with employees on DEA license renewals, run reports, track active licenses, and communicate renewal dates and deadlines.
Serve as backup for Faculty recruitment, including preparing offer letters, hiring paperwork, and onboarding.
Provide backup support for Courtesy Faculty Appointments, obtaining required information, assigning UF ID numbers, ensuring completion of HIPAA and Confidentiality statements, and preparing paperwork for submission.
Serve as backup Department Security Administrator (DSA) for Faculty, ensuring appropriate assignment and deletion of security roles.
Provide guidance to employees on employment laws, university regulations, and personnel policies and procedures.
Serve as an information resource for leave issues for all departmental personnel.
Assist Human Resources Generalist I with personnel appointments for Student Assistants, OPS employees, Non-Clinical Post-Doctoral Associates, and student volunteer appointment requests.
Perform miscellaneous duties as requested by HR Generalist III, Director, and Assistant Director.

Benefits

Comprehensive insurance plans including medical, dental, vision, and prescription coverage
Flexible spending accounts
Employee wellness program
Employee assistance program
Life and long-term disability insurance
Accident and illness insurance
Retirement savings and investment options
Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break
8 weeks of paid parental and medical leave
Discounts for on and off-campus activities and services