Temporary HR & Finance Assistant

University of California, Irvine•Irvine, CA

16h•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. The HR & Finance Assistant will provide administrative support for HR, payroll, finance, and general office operations for Child Care Services and assist other Student Affairs departments as needed. This role involves coordinating new hire onboarding, personnel transactions, payroll processing, and bi-weekly/monthly time reporting using the Time Reporting System (TRS). The assistant will also help with childcare enrollment processing, attendance tracking, invoicing, accounts receivable, and other business office functions. Responsibilities include responding to inquiries via phone, email, and in-person, maintaining confidential records, preparing correspondence and reports, and supporting special projects while ensuring accuracy and compliance with university procedures. The position is based at UC Irvine, a top-ranked public university known for its academic achievement and research.

Requirements

1–3 years of administrative support experience, or an equivalent combination of education and experience.
Strong computer proficiency with Microsoft Office (Word, Excel, Outlook, Teams) and the ability to quickly learn new systems.
Excellent organizational, communication, and customer service skills with the ability to manage competing priorities and frequent interruptions.
Strong attention to detail, sound judgment, and the ability to handle confidential information with professionalism.
Ability to work independently, perform basic payroll-related calculations, and adapt to changing priorities in a collaborative office environment.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization.

Nice To Haves

Experience supporting HR, payroll, finance, or business office operations.
Experience with University of California systems and processes, including TRS or other payroll/timekeeping systems.
Knowledge of university personnel, payroll, and benefits procedures.
Experience working in a childcare, education, healthcare, or other customer-facing administrative environment.
Demonstrated ability to take initiative, learn quickly, and provide dependable administrative support with minimal supervision.

Responsibilities

Provide administrative support for HR, payroll, finance, and general office operations for Child Care Services and assist other Student Affairs departments as needed.
Coordinate new hire onboarding, personnel transactions, payroll processing, and bi-weekly/monthly time reporting using the Time Reporting System (TRS).
Assist with childcare enrollment processing, attendance tracking, invoicing, accounts receivable, and other business office functions.
Respond to phone, email, and in-person inquiries while providing excellent customer service in a busy childcare environment with frequent interruptions.
Maintain confidential records, prepare correspondence and reports, and support special projects while ensuring accuracy and compliance with university procedures.