HR & Employee Experience Specialist

Celtra, Inc.•New York, NY

5h•Onsite

About The Position

We are searching for an HR & Employee Experience Specialist who will be tasked with creating an environment in our New York City office in which people are excited to collaborate and bond. This role will be a combination of routine tasks, event planning, recruitment, HR support and creative can-do reaction to the needs of the day. This individual will need to be comfortable establishing relationships, supporting employees, and solving problems for individuals near and far. This role will be required to work from our Chelsea office daily, with hour flexibility based on the happenings within the office that day.

Requirements

Ability to work within the office space daily
Deep passion for people and a positive, can-do attitude is a must
Strong eye for aesthetics and a creative mindset
Proven ability to execute with a high level of accuracy and attention to detail
Outstanding organizational, prioritization, and time management skills
Experience exercising judgment and discretion with sensitive, confidential, and proprietary information

Nice To Haves

2-5 years of Administrative Assistant, Office Management, Hospitality, Personal Assistant, HR/Recruitment Coordination, or Event Planning experience

Responsibilities

Set up a new New York City office space in a manner that excites and invites employees to come into the space to work
Manage the New York office space including regularly stocking food, catering coordination, maintaining cleanliness and organization, and preparing for meetings
Act as a host and liaison, welcoming guests to the space and allowing them to feel Celtra’s culture
Plan and communicate events that directly influence Celtra’s culture remotely and within the office: health initiatives, lunches, work anniversaries, birthdays, holidays, and employee recognition
Organize co-working weeks that remote employees will travel to attend, in addition to holiday parties, company retreats, trainings, and other special events & meetings
Maintain and develop relationships with vendors and property management
Own operational matters such as office maintenance, repairs, and serve as company liaison for office or employee IT issues
Order, monitor, and track company spending and supplies (including general supplies, laptops, phones, monitors, etc.)
Support recruitment efforts through candidate sourcing, scheduling, and screening coordination
Partner with hiring teams to ensure a smooth and positive candidate experience
Assist with interview logistics and communication across stakeholders
Assist with Human Resource related tasks such as onboarding, offboarding, and employee welcome procedures
Provide day-to-day HR administrative support including reporting, HRIS data entry, and document management
Act as a point of contact for employee questions related to benefits, policies, and general HR inquiries
Support HR operations coordination, including compliance-related tasks, and internal processes
Help coordinate people-related initiatives and programs, including engagement activities and internal communications
Assist the administrative needs of the Executive team when in NYC, making travel arrangements, coordinating meetings, and other assistance as needed
Perform other related duties and activities as required