HR Data Administrator - Brampton, ON

Victaulic • Brampton, ON

6d • Onsite

About The Position

We are seeking a highly detail-oriented HR Data Administrator for a project-based contract role. The primary objective of this position is to digitize and migrate the contents of all existing employee files into Workday, our Human Resources Information System (HRIS). The successful candidate will be responsible for accurately transferring employee records, ensuring data integrity, completeness, and proper organization throughout the process.

Requirements

• Background in HR, data migration, or records digitization projects.
• Proven administrative, data entry, or records management experience.
• Exceptional attention to detail and a high degree of accuracy.
• Strong organizational skills and the ability to manage a high volume of records systematically.
• Ability to work independently, manage time effectively, and meet project deadlines.
• Discretion and a demonstrated ability to handle confidential and sensitive information appropriately.
• Proficiency with common office software (e.g., Microsoft Office, PDF tools, scanning equipment).

Nice To Haves

• Familiarity with Workday or similar HRIS systems is an asset

Responsibilities

• Review the contents of existing physical and/or digital employee files for completeness and accuracy.
• Scan, organize, and digitize physical documents as needed.
• Accurately upload and enter employee file contents into Workday, following established data structures and naming conventions.
• Verify that all uploaded data and documents are correctly categorized, complete, and free of errors.
• Identify and flag missing, incomplete, or inconsistent documentation to the HR team for resolution.
• Maintain a tracking system to monitor migration progress and ensure no files are missed or duplicated.
• Handle all employee information with the highest level of confidentiality and in compliance with applicable privacy regulations.
• Apply good judgment and maintain discretion when making decisions and handling sensitive matters
• Provide periodic progress updates to the HR team.

Benefits

• Victaulic is proud to be an Equal Opportunity Employer, welcoming applicants without discrimination based on age, race, colour, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran status, or any other protected status.
• Accommodations are available on request for candidates taking part in all aspects of the selection process.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed