Insomniac Clubs - HR Coordinator

Insomniac Events•Los Angeles, CA

1d•$21 - $26•Onsite

About The Position

WHO ARE YOU? Do you enjoy dance music? Are you passionate about supporting people in a dynamic environment? We are looking for a forward-thinking self-starter who has a strong administrative background. If this sounds like you, please read on! WHO ARE WE? Insomniac produces some of the most innovative, immersive music events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority. Throughout our 30-year history, Insomniac has produced festivals, concerts and club nights for millions of attendees across the nation. The company was founded by Pasquale Rotella, and has been based in Los Angeles since it was formed in 1993. The Insomniac Clubs division is focused on creating a best-in-class experience for their Headliners. Our ever-expanding roster of club partners includes some of the world's top venues, delivering performances from globally renowned DJs backed by top-notch sound and visuals. The diverse calendar of events celebrates the electronic dance music community and culture, offering an endless range of experiences. THE ROLE The HR Coordinator will be analytical, empathetic and detail oriented. The ideal candidate will have a passion for people, a strong understanding of compliance and administrative responsibilities, fundamental working experience in HRIS and the ability to balance the needs of employees with the demands of the business. This role is responsible for supporting Marketing and Club Operations client groups, auditing and updating their data in ADP to ensure high levels of data accuracy. This role provides an opportunity to support critical HR functions and improve data management practices. The ideal candidate will have a strong understanding of HR processes and systems, exceptional attention to detail, and excellent communication and analytical skills with a passion for data integrity. The HR Coordinator must present an enthusiastic view at growing and developing their craft. This position is under a separate partner company that supports Insomniac Clubs Division. This position is required to report to either the Glendale, Woodland Hills and Calabasas offices on a daily basis.

Requirements

2+ years experience in Human Resources or Administration
Bachelor’s degree in HR, Business Administration, or related field preferred
Proven experience in HR administration, preferably in a hospitality or entertainment industry
Proficient in HRIS, experience with ADP Workforce Now is a plus
Excellent communication and interpersonal skills, with a demonstrated ability to empathize and build rapport with employees
Outstanding work ethics
Proficiency in data entry, file management
Ability to maintain confidentiality
Ability to multitask, prioritize projects and work effectively in a fast-paced environment
Detail-oriented and organized, with a proactive approach to problem-solving
Experience with Airtable is a plus
Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.
Must be willing to travel to work and travel to work events during holidays, evening and weekend hours, as required, to meet deadlines and work events
Might require occasional travel to the various clubs
Must be able to tolerate loud noise levels and busy environments when on site at event and office locations

Nice To Haves

Bachelor’s degree in HR, Business Administration, or related field preferred
Proven experience in HR administration, preferably in a hospitality or entertainment industry
Proficient in HRIS, experience with ADP Workforce Now is a plus
Experience with Airtable is a plus

Responsibilities

Accurate data entry, file organization and record keeping of HR documents, data cleanup
Timely responses to employee inquiries with accurate resolutions
Support the onboarding and offboarding process, perform background checks
Coordinate & schedule meetings
Coordinate the maintenance of office spaces to create a comfortable and safe working environment
Maintain up-to-date knowledge of relevant labor laws and regulations, ensuring all HR processes, procedures and employee files are in compliance
Engage with client groups to understand and address their needs, conducting check-ins as needed provide tailored support
Provide support with EDD requests
Assist with Benefits enrollment
Support ad hoc audits on position and employee data in ADP, identifying discrepancies and presenting findings for review
Assist client groups with updating ADP - troubleshooting and making corrections as required
Assist with bi-weekly processing of payroll this will include auditing data, running reports, and preparing data for payroll processing
Perform mass data uploads in ADP using Excel templates, ensuring accurate and timely processing,
Coordinate with client groups to ensure task completion within deadlines as needed
Process salary adjustments, title changes, offer letters and other documentation
Continuous Improvement - Identify and implement process improvements to enhance data accuracy and efficiency
Prioritize the well-being and needs of our employees while ensuring alignment with the business objectives
Foster a positive and inclusive company culture by assisting in organizing social events, team-building activities, and celebrations
Provide general administrative support to the HR team, additional projects assigned as needed