HR Coordinator (Recruitment and Education Programs Support)

UNIVERSITY MUSLIM MEDICAL ASSOCIATION INC•Huntington Park, CA

9h•Onsite

About The Position

Under the guidance of the HR Director, the HR Coordinator is responsible for providing support with Human Resources related duties across the organization. While fostering a supportive environment for all UMMA staff, the HR Coordinator supports HR initiatives related to employee relations, policies and procedures, benefits administration, safety and compliance, and recruiting.

Requirements

HS Diploma or G.E.D.
1 to 2 years of experience in a Human Resources function
Understanding of local, state, and federal regulations and laws which impact clinic/FQHC operations including HIPAA and regulatory requirements
Experience with maintaining clinical policies and procedures
Successful completion and acceptable results of post offer physical examination, drug screening, and criminal background check.
Ability to become proficient in HRIS systems and other reporting systems
Valid Driver’s License and Current automobile insurance
Ability to effectively communicate with a wide variety of people of various educational and socio-economic backgrounds and with clear and concise oral and written communication skills
Ability to establish and maintain cooperative working relationships with physicians, clinic staff, patients, and volunteers
Ability to function efficiently and independently, and to plan and prioritize daily work activities to meet clinic goals and objectives.
Solid organizational skills, ability to work under tight deadlines and be detail-oriented
Effective oral, listening and writing communications skills; strong telephone skills essential
Ability to work effectively with people of diverse cultures, ages, and economic backgrounds
Ability to work as a contributing member of the team
Communicate effectively with multi-disciplinary teams and staff. Must be well-organized and detail-oriented

Nice To Haves

AA or Bachelor’s degree in Human Resources Management, Business Administration, Public Health, Healthcare Administration, Public Policy, or related field preferred
previous human resources experience in a community clinic or health care setting is preferred.

Responsibilities

Attends Job Fairs, recruiting events, and maintains relationships with outside recruitment sources (Including school career centers, campus recruitment events, and public Economic & Workforce Development boards)
Pre-Screens clinical provider roles and coordinates with medical leadership for interview scheduling
Coordinate onboarding for new hires, students, interns, and program participants
Facilitate orientation sessions for students, interns, trainees, and workforce development programs
Serve as primary HR contact for student placements, internships, and educational partnerships
Collaborate with program managers, department leaders, and educational institutions to support onboarding needs
Prepare onboarding materials, schedules, and orientation presentations for various participant groups
Ensure completion of onboarding documentation, compliance requirements, and system access
Support onboarding logistics including badges, workspace coordination, and technology requests
Track onboarding progress and maintain records for students, interns, and program participants
Coordinate facility tours, and introductions to department leaders
Assist HR and Programs Managers with student programs, and pipeline development efforts
Support 30-, 60-, and 90-day check-ins for students, interns, and new hires as applicable
Assist with recruitment support for student programs, internships, and future workforce pipelines
Maintain strong relationships with internal departments and external program partners
Supports the creation of Personnel and Confidential files
Assist with data entry and document control for employee matters and personnel files
Collectively tracks the records of all required documentation for interns, staff, students, and volunteer licenses, certifications, trainings, background checks, and other documentations in in conjunction with Credentialing, Compliance, and HR Specialists
Assists in ensuring compliance with state labor law policies relating to separation, contracts, and compensation schedule in compliance with organization’s policies, contracts, laws, and agreements.
Other Duties may be assigned to meet organizational needs