HR Coordinator
About The Position
We are looking for an efficient Human Resources (HR) Coordinator to undertake a variety of HR administrative duties. You will facilitate daily HR functions like keeping track of employee records and supporting the interview process. Your role also involves performing tasks with a focus to grow our company’s talent pipeline and improve our sourcing tactics. The ideal candidate will have a broad knowledge of Human Resources as well as general administrative responsibilities. They will be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. To succeed in this role, you should be familiar using HR software and tools. Ultimately, you should be able to contribute to the attainment of specific goals and results of the HR department and the organization.
Requirements
- Excellent verbal and written communication skills
- Outstanding interpersonal and customer service skills
- Strong organizational skills and attention to detail
- Working understanding of Human Resource principles, practices and procedures
- Excellent time management skills with a proven ability to meet deadlines
- Ability to function well in a high-paced and at times stressful environment
- Proficient with Microsoft Office Suite or related software
- Bachelor's degree in Human Resources or related field and/or equivalent experience
- At least two (2) years related experience required
- Experience with HR databases and HRIS systems (eg: ADP)
Nice To Haves
- CPHR designation preferred
Responsibilities
- Maintain and update employee records and files, both in physical and electronic formats
- Ensure the accuracy and confidentiality of employee data
- Prepare and process employee documentation, such as contracts, offers, and termination paperwork
- Assist in drafting offer letters and employment verification letters
- Assist in job posting and candidate sourcing
- Conduct phone screenings, schedule interviews and coordinate the interview process, as needed
- Assist with onboarding paperwork and new hire orientations
- Update and maintain applicant tracking and databases
- Assist in benefits enrollment and changes
- Help employees with basic benefits-related inquiries, escalating complicated situations to HR Management
- Maintain benefits records and assist with claims processing
- Support the open enrollment processes
- Assist in ensuring compliance with employment laws and regulations
- Help administer HR policies and procedures
- Assist in maintaining records for compliance audits
- Stay informed about changes in labour laws
- Collaborate with the Payroll to ensure accurate and timely processing of payroll
- Assist with timekeeping, attendance tracking, and generating reports
- Address employee basic payroll inquiries, escalating complicated situations to HR Management
- Handle basic employee inquiries and concerns
- Escalate more complex issues to HR management
- Maintain a positive employee experience
- Assist in organizing training sessions and workshops
- Coordinate employee development programs
- Track employee training and development progress
- Provide general administrative support to the HR department
- Assist in organizing HR events and meetings
- Providing administrative support to other departments, such as reports
- Assist in ad-hoc HR projects, like collection of employee feedback
- General Head Office clerical support such as making photocopies; receiving, sorting, and distributing mails, scans and emails documents; document filing; ordering and maintaining office supplies inventory; ordering and maintaining uniform inventory for all store locations; coordinate the bookings for company events, meeting spaces, and travel arrangements
- Performs other related duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
