HR Coordinator

Pacific West Site Services•Chicago, IL

33d

About The Position

The HR Coordinator will be responsible for processing personnel changes and maintaining personnel records while providing excellent customer service to those contacted during the course of business.

Requirements

Associates degree in Business Management, or a related field from a two-year college or university; or equivalent combination of education and experience.
May be required to have a valid driver’s license.

Responsibilities

Accurately perform data entry of new hires, terminations, and other associated personnel actions
Review and verify change requests and documents to determine accuracy and completeness of information, utilizes discretion and escalates issues as needed to correct or complete data
Perform all tasks in a timely and accurate manner
Ensure all data is entered by appropriate deadlines and contain appropriate approvals
Examine employee files to answer inquiries and provide information to authorized persons
Compile data from personnel records and prepares reports
Check the 800# voicemails and communicate messages to HR Management
Update employee files to document personnel actions and to provide information for Payroll, Benefits, and other identified uses; this includes maintaining the filing room
Distribute department’s mail to appropriate individuals
Work with all levels of management and employees
Provide back-up support to the Front Desk Coordinator
Maintain confidentiality and discretion in use of information related to employees, managers, and departmental operations without exception
Assist with training employees in tasks, safety, policies, and procedures
Coordinate and monitors work activities
Perform regular review of the processing queue to ensure timely processing
Report employee personnel issues to manager
Correct at risk behavior immediately, then report to the manager immediately providing recommendations for corrective action on areas that need improvement
Assist with conducting trainings such as new hire orientation
Assist with onboarding of new hires included but not limited to completing applicant reference checks, submission/processing of background, drug testing and driver approval paperwork as appropriate
Schedule meetings and interviews as requested by HR Manager
Create POs for department on an as needed basis
Assist with and take lead on projects, as needed