Temporary HR Coordinator

University of California, Irvine•Irvine, CA

2d•Onsite

About The Position

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted. Applicants with prior employment with UC or UC Irvine, please include this work experience on both your application and resume. Thank you for your interest in employment with UCI Temporary Employment Services.

Requirements

Strong organizational, administrative, problem-solving, and attention-to-detail skills.
Excellent written and verbal communication and customer service skills.
Ability to handle confidential information with discretion and exercise independent judgment.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Proficiency with Microsoft Office and ability to learn HR, payroll, and administrative systems.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Experience in HR, academic personnel, recruitment, payroll, or higher education administration.
Experience with UCPath, TRS, iCIMS, JDX, or similar HR/recruitment systems.
Knowledge of University of California policies, procedures, payroll, or collective bargaining agreements.
Experience coordinating recruitment, onboarding, or employee transactions.
Experience independently resolving administrative or operational issues.

Responsibilities

Manage daily AP/HR office operations, including shared inboxes, purchasing, reimbursements, personnel files, directories, and intranet updates.
Coordinate HR transactions and onboarding, including UCPath processing, employee end-date tracking, payroll/HR support, and new hire documentation.
Serve as Departmental Time Administrator (DTA), ensuring accurate and timely TRS timekeeping, approvals, schedules, and payroll submissions.
Support faculty and staff recruitment, including job postings, phone screenings, interview scheduling, candidate communications, and campus visit logistics.
Provide administrative support to the AP/HR team, resolving operational issues and adapting to changing priorities.