HR Coordinator

Otterbein SeniorLife•Lebanon, OH

22h•Onsite

About The Position

The HR Coordinator serves as a key member of the Human Resources team and supports the delivery of efficient, high-quality HR services that align with organizational goals, regulatory requirements, and Otterbein’s mission: “Inspired by faith, we strive to enrich individual life journeys for all.” Serves as the primary point of contact for onboarding coordination, ensuring new hires are properly entered, processed, and set up across all HR systems, while providing comprehensive HR administrative support. The HR Coordinator partners with leaders, candidates, and partners to ensure a smooth hiring and onboarding experience while maintaining accurate records, supporting compliance, and delivering exceptional customer service.

Requirements

Minimum of 3–5 years of administrative or related experience
Proficient in Microsoft Office, including Excel
Ability to handle confidential and sensitive information

Nice To Haves

Experience supporting recruitment or HR processes preferred
Strong customer service and organizational skills
Knowledge of HR practices and employment regulations preferred
Strong attention to detail and follow-through
Excellent communication and interpersonal skills
Ability to manage multiple tasks and prioritize effectively
Strong organizational and coordination skills
Demonstrates professionalism, discretion, and sound judgment
Collaborative team player with a customer-service mindset

Responsibilities

Serves as the primary point of contact for recruitment coordination.
Coordinates pre-employment requirements including background checks, drug screenings, TB testing, physicals, and other onboarding compliance requirements
Maintains applicant tracking system and ensures accurate documentation of recruitment activity
Coordinates and supports new partner orientation, including materials preparation, logistics, and facilitation of classes.
Provides orientation for specific populations (e.g., minor partners, students)
Maintains required logs, reports, and documentation to support compliance with state and federal regulations
Assists with maintaining accurate and compliant employee files and documentation in accordance with regulatory requirements
Provides administrative support to HR team members and assists with special projects as assigned
Sets up and maintains new hire access across required systems (e.g., HRIS, scheduling, learning platforms) and assists partners with system access and navigation
Serves as a resource for basic systems & apps troubleshooting and user support
Participates in career fairs and community outreach efforts to promote Otterbein as an employer of choice
Builds and maintains relationships with schools, job coaches, and community organizations
Supports recruitment initiatives and pipeline development activities
Provides back-up support to other HR team members as needed
Assists with coordination of HR-related events and initiatives
Performs other duties as assigned