HR Coordinator

Modern Niagara • Vaughan, ON

13d • CA$55,000 - CA$70,000 • Onsite

About The Position

Modern Niagara Building Services is currently hiring a Human Resources Coordinator based in our Vaughan office. Working closely with the People & Culture team, the HR Coordinator will support a variety of HR initiatives and provide administrative and operational support that helps deliver an exceptional employee experience across the organization. The HR Coordinator, People & Culture plays a critical role in supporting the delivery of efficient, accurate, and employee-focused People & Culture (P&C) services. This position is responsible for coordinating core HR operations, maintaining the integrity of employee data within the company’s HRIS system (UKG), facilitating onboarding and employee lifecycle processes, supporting benefits administration, and providing administrative and analytical support to P&C programs and initiatives. Working closely with employees, leaders, P&C Business and Talent Partners, Payroll, and other stakeholders, the HR Coordinator ensures a positive employee experience, maintains compliance with company policies and employment legislation, and contributes to continuous process improvement across the P&C function.

Requirements

• Minimum 2-3 years of experience in Human Resources, HR Operations, or a related People & Culture role.
• Strong knowledge of current employment legislation and a demonstrated commitment to diversity, equity, and inclusion.
• Exceptional written, verbal, and presentation skills.
• Ability to exercise a high level of discretion and maintain confidentiality.
• Strong interpersonal skills with the ability to communicate effectively across all levels of the organization.
• Proven ability to work both independently and collaboratively in a fast-paced environment.
• Proficiency in HRIS platforms; experience with UKG is preferred.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint).
• Outstanding attention to detail and organizational abilities.
• Ability to manage multiple priorities and meet deadlines under pressure.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
• CHRP designation or progress toward CHRP considered an asset.

Responsibilities

• Manage the P&C inbox, responding to employee inquiries and appropriately triaging, escalating, or redirecting requests.
• Conduct and facilitate new hire onboarding and orientation sessions, ensuring employees are effectively introduced to the organization's culture, policies, programs, and procedures.
• Manage end-to-end onboarding and offboarding activities, ensuring a seamless employee experience and effective communication across internal stakeholders.
• Prepare and administer employment-related documentation, including new hire paperwork, employee change letters, promotions, transfers, and other employee lifecycle documentation.
• Process employee changes within the HRIS (UKG) and ensure timely communication of changes to Payroll and other relevant stakeholders.
• Maintain accurate, complete, and up-to-date employee records while ensuring confidentiality and compliance with company policies and legislative requirements.
• Generate and analyze HR reports to support workforce planning and employee engagement strategies.
• Ensure the accuracy, consistency, and completeness of HR data through monthly audits, reconciliation processes, and collaboration with cross-functional teams to identify and resolve discrepancies.
• Provide HRIS support, troubleshoot system-related issues, and contribute to process enhancements and continuous improvement initiatives.
• Support the broader P&C team with administrative activities, projects, and cross-functional initiatives as required.
• Manage benefits enrollment and respond to related employee inquiries.
• Administer and monitor all Leaves of Absence, providing timely follow-up to relevant internal/external teams and employees to ensure adherence to leave policies and smooth return to work transition.
• Coordinates the timely administration of Long-Term-Disability (LTD) applications and related documentation.
• Partner with Payroll and benefits providers to ensure accurate and timely processing of employee benefit and leave-related changes.
• Partner with the designated P&C Business Partner(s) to support workforce planning, talent management, employee engagement, and organizational development initiatives.
• Assist with the administration and execution of P&C programs, including performance management, employee engagement surveys, exit interviews, and employee recognition initiatives.
• Maintain accurate employee records and ensure compliance with employment laws and internal policies.
• Contribute to continuous improvement of P&C processes and employee experience.

Benefits

• Performance based bonus opportunities
• Defined Contribution Pension Plan with a generous employer contribution
• Flexible Health and Dental benefits with tiered options to meet the needs of you and your family
• An annual health spending account to support your overall wellness
• 24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services
• A competitive vacation package with additional vacation granted throughout your tenure with the organization.
• Employer Paid Parental Leave Top Up
• Annual Community Day dedicated to volunteering and giving back to the communities where we live and work
• Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level