HR Coordinator

Public Agency Retirement Services•Newport Beach, CA

About The Position

The HR Coordinator administers concurrent bi-weekly and semi-monthly pay schedules and supports recruitment, onboarding, benefits administration, leave management, and HR compliance. The role supports daily HR operations, maintains accurate employee records and HRIS data, and helps improve HR practices, documentation, and compliance programs. The position assists with payroll processing, audits, employee benefits and leave administration, personnel-file and HRIS maintenance, recruiting, onboarding, and offboarding. It collaborates with the VP of Corporate, hiring managers, employees, insurance carriers, and brokers to support timely and compliant HR processes.

Requirements

Bachelor's degree in a related field.
Three to five years of experience in Human Resources.
High attention to detail and strong organizational skills, with the ability to meet tight deadlines.
Excellent time management, prioritization, multitasking, and problem-solving skills.
Excellent written and oral communication skills.
Ability to work collaboratively as a team player while maintaining a professional demeanor and high level of confidentiality.
Familiarity with Applicant Tracking Systems (ATS), HRIS, and payroll systems.
High proficiency with Microsoft Excel and the broader Microsoft Office suite.
Working knowledge of standard office equipment.

Nice To Haves

SHRM-CP.

Responsibilities

Assist with end-to-end payroll processing for semi-monthly and bi-weekly cycles, including preparation, review, and timely submission in collaboration with the VP of Corporate.
Resolve timecard discrepancies and process payroll adjustments.
Conduct Excel-based audits of payroll deductions, wages, and tax withholdings.
Ensure new-hire, status-change, time-off, and termination information is accurately updated for payroll processing.
Maintain compliant payroll records and support payroll reporting.
Administer benefits enrollment, open enrollment, qualifying life events, and benefits termination during offboarding.
Audit premium billing and employee deductions, and reconcile monthly insurance invoices.
Respond to employee benefits questions and provide COBRA information as applicable.
Coordinate with insurance carriers and brokers and maintain benefits records.
Administer and track state and federal leaves of absence; prepare leave and reasonable-accommodation paperwork and discuss accommodations and restrictions with employees as needed.
Maintain personnel files and conduct regular compliance audits.
Update employee tax information, direct deposit details, and other personnel information in the HRIS.
Assist with developing policies and procedures, including employee handbooks and safety manuals.
Prepare separation paperwork and help ensure final paychecks are issued on time.
Research HR compliance and best practices and help ensure compliance with applicable wage and hour laws.
Support full-cycle recruiting, including posting job advertisements, screening applicants, coordinating interviews, and supporting the interview process.
Manage candidate experience, reference and background checks, and the offer process.
Oversee onboarding, ensure timely completion of new-hire paperwork, conduct orientations, and administer required training.
Complete employment eligibility documentation and maintain compliant I-9 records.
Develop job descriptions and determine job requirements with the VP of Corporate and hiring managers.
Support offboarding and termination processes, including proper documentation and payroll compliance.

Benefits

Vacation
Health Insurance
Dental Insurance
Vision Insurance
Disability Insurance
Profit-Sharing Plan
Flexible Spending Account (FSA)
Health Savings Account (HSA)
Dependent FSA
Supplemental insurance plans, including short-term disability, long-term disability, voluntary life insurance, hospital indemnity, accident, and cancer coverage
Group term life insurance
Paid Sick Leave (minimum of 40 hours per year)