HR Coordinator

Thomas Allen Inc.•West Saint Paul, MN

49d•$22 - $25

About The Position

The HR Coordinator is a key player in the Human Resources Department, overseeing crucial functions for operational success. Responsibilities include managing documentation, conducting background checks, ensuring statutory compliance, and leading HR support initiatives. This role is instrumental in fostering efficient onboarding, maintaining legal standards, and aiding across various HR tasks.

Requirements

Manage documentation
Conduct background checks
Ensure statutory compliance
Lead HR support initiatives
Foster efficient onboarding
Maintain legal standards
Aid across various HR tasks
Process Employee Status Changes
Process Exit Forms
Conduct Exit Interviews
Manage UKG System
Update Policies and Forms
Create, organize, and maintain electronic forms
Post open positions in the applicant tracking system (UKG)
Coordinate candidate communications
Conduct initial phone screens
Perform onboarding duties
Process I-9 information
Ensure compliance with county, state, and federal regulations
Distribute required employment and sexual exploitation documents
Conduct monthly Motor Vehicle Record (MVR) checks
Handle verification of employment requests
Run Auto Insurance Reports
Facilitate and process orders for approved ergonomic equipment
Distribute lists of upcoming performance reviews

Responsibilities

Provide dedicated and consistent support to employees through the HR email inbox, over the phone assistance, and in-person inquiries, addressing questions and requests promptly.
Welcome new hires and conduct new hire orientation on behalf of the HR Department.
Process Employee Status Changes, Exit Forms and conduct Exit Interview.
Serve as a dedicated point of contact for general UKG inquiries, assisting employees and resolving issues effectively.
Update Policies and Forms: Regularly update and maintain a comprehensive database of up-to-date forms and policies for employee use.
Create, organize, and maintain electronic forms, implementing naming conventions, file type, and structures for efficient document retrieval.
Support the recruiting process by posting open positions in the applicant tracking system (UKG), coordinating candidate communications, and conducting initial phone screens.
Perform all necessary onboarding duties in collaboration with the Recruiter.
Process I-9 information upon receipt, aiding new hires and ensuring a seamless onboarding experience while maintaining strict confidentiality and compliance with immigration laws.
Conduct New Hire Orientation.
Ensure compliance with county, state, and federal regulations by distributing required employment and sexual exploitation documents to previous employers.
Conduct monthly Motor Vehicle Record (MVR) checks for employees to uphold safety and compliance standards.
Handle verification of employment requests from external agencies promptly and accurately.
Run Auto Insurance Reports: Generate and analyze auto insurance reports to ensure compliance with company policies. Send required notifications requesting updated information. Provide regular updates on auto insurance compliance to the HR Manager.
Facilitate and process orders for approved ergonomic equipment. Maintain records of requests and ensure timely delivery.
Process Employee Status Changes, Exit Forms and Exit Interviews.
Distribute lists of upcoming performance reviews to management teams every two months.
Demonstrates the ability to work autonomously, taking initiative and ownership of tasks.
Pays meticulous attention to detail and follows up on any necessary actions to ensure accuracy.
Engages in constructive interactions with colleagues, fostering a spirit of teamwork and cooperation.
Efficiently manages time, consistently meeting deadlines and prioritizing tasks effectively.
Communicates professionally and effectively, both verbally and in writing, maintaining a high standard of clarity and professionalism.