Human Resources Coordinator, Learning & OHS

Inn From The Cold • Calgary, AB

13d

About The Position

Inn from the Cold is the largest organization in the Calgary region dedicated to supporting families experiencing a housing crisis. We offer more than a job; we provide an opportunity to make a profound impact on the lives of families in need. Our values guide us — compassion, accountability, respect, inclusivity, courage, and innovation. We are driven by our vision of a thriving community where every child and family has a safe and stable place to call home. We prioritize people, recognizing the uniqueness and worth of everyone who walks through our doors. Our commitment to reconciliation and equity is not just a statement; it's a journey we're dedicated to, actively working alongside Indigenous peoples and marginalized communities to dismantle oppressive structures. As a trauma informed organization, we create a safe and supportive environment, promoting healing and resilience. We are a multidisciplinary team united by a shared vision, mission and values. Collaboration is at the heart of our work, and we believe that diverse perspectives drive our success. It is this diversity and the respect and value we have for each other and our community that makes us stronger.

Requirements

• Diploma or degree in Human Resources, Adult Learning, Education, Occupational Health & Safety, Business Administration, or a related field.
• 1–3 years of experience in Human Resources, learning coordination, training administration, employee onboarding, or health and safety administration.
• Experience coordinating training programs, meetings, or organizational events.
• Experience using HRIS systems, preferably BambooHR.
• Strong organizational, administrative, and project coordination skills.
• Strong written and verbal communication skills.

Nice To Haves

• Knowledge of Alberta Occupational Health & Safety legislation is considered an asset.
• Experience facilitating group sessions, orientations, or presentations is considered an asset.
• Valid First Aid Certification is considered an asset.

Responsibilities

• Coordinate and facilitate the organization's onboarding program for new employees.
• Ensure completion of all onboarding requirements, including employment documentation, policy acknowledgements, mandatory training, background checks and orientation activities.
• Coordinate onboarding schedules with managers and departments.
• Facilitate new hire orientation sessions and organizational introductions.
• Coordinate Joint Health & Safety Committee (JHSC) and OHS Committee meetings, including scheduling, agendas, minutes, and record management.
• Coordinate Occupational Health & Safety training requirements across the organization.
• Maintain records of safety certifications, mandatory safety training, and training completion.
• Support incident reporting documentation, tracking, and follow-up activities.
• Track and monitor completion of mandatory organizational training requirements.
• Support organizational compliance with health and safety, legislative, accreditation, and internal training requirements.
• Maintain employee training documentation, onboarding, and compliance records to ensure accuracy and audit readiness.
• Coordinate organizational training programs and learning initiatives.
• Support the development and continuous improvement of learning resources.
• Support employee lifecycle administration including recruitment, onboarding, and employment changes, support with benefits enrollment and changes
• Maintain employee records and documentation within BambooHR.
• Maintain and update organizational charts to reflect approved position, reporting structure, and organizational changes.
• Coordinate updates to organizational charts and related documentation following new hires, promotions, transfers, restructures, and position changes.
• Assist the full recruitment lifecycle, including sourcing candidates, screening resumes, scheduling interviews, and coordinating hiring activities.
• Coordinate interview schedules between candidates and hiring managers, improving communication and candidate experience.
• Conducted initial candidate outreach and screening to assess qualifications, availability, and job fit.

Benefits

• Competitive salary, where all employees are paid a living wage at minimum
• Focus on health and wellbeing, including access to employer paid extended health benefits, dental benefits, annual health spending account and employer matched RRSP contributions
• Commitment to your mental wellbeing with free and confidential support through the Employee & Family Assistance Program
• Work life balance, including paid vacation starting at three weeks, wellness days, and 12 paid statutory holidays
• Supportive and flexible work environment, with ongoing training and development opportunities
• Potlucks, celebrations, employee engagement initiatives and plenty of fun
• Strong commitment to advancing reconciliation, aligning with the calls to action of the Truth and Reconciliation Commission of Canada and the United Nations Declaration on the Rights of Indigenous Peoples
• Recognition that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person and harnesses the strength in diversity, creating a rich and inclusive workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree