HR COORDINATOR I

Now Foods•Bloomingdale, IL

6h•Onsite

About The Position

This role provides comprehensive administrative support across all areas of Human Resources, ensuring smooth operations and excellent employee service. The HR Coordinator I will handle a variety of tasks including answering phones, managing visitor access, coordinating employee communications and events, assisting with HR projects, and maintaining HR records. The position requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism. This role also involves supporting facilities management and overseeing vendor services for the Illinois locations.

Requirements

High school diploma or general education degree (GED)
Two-three years related experience and/or training.
Extensive knowledge of personnel policy and procedures and federal and state laws regarding employment practices is required.
Ability to draft reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from employees and the public.
Ability to communicate effectively on the phone with customers, employees, and general public.
Excellent problem solving and judgment skills required.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.
Intermediate to advanced skill level in Microsoft Outlook, Word, Excel, and PowerPoint.
Excellent organizational skills and attention to detail.
High level of interpersonal skills to handle sensitive and confidential situations and documentation.
Excellent time management skills and the ability to effectively multi-task are essential.
Strong communication (oral and written) skills required.
Must present a professional, positive image always.
Display an initiative-taking and efficient approach to tasks.
Regularly required to sit and talk or hear.
Occasionally required to walk.
Must occasionally lift and/or move up to twenty-five pounds.
Specific vision abilities required by this job include close vision, and ability to adjust focus.
Willing to rotate between both Knollwood and Scott Drive buildings on facility campus.

Responsibilities

Answers incoming telephone calls, screens callers, and routes calls to appropriate personnel or department.
Provides excellent customer service to visitors and employees.
Welcomes on-site visitors, determines the nature of business, ensures they sign in, notifies appropriate personnel, and issues visitor passes.
Meets all KPI’s and goals for HR.
Performs a variety of administrative duties in all areas of Human Resources, including distribution of various HR reports.
Assembles and distributes information (i.e., training, benefits, company policies, and company events) to employees.
Assists with other Human Resource duties, special projects, employee events, and distribution of NOW Arena tickets.
Ability to be cross-trained in all HR areas to provide support where needed.
Coordinates charity and food drives (i.e. Feed My Starving Children, PADs) as well as employee volunteer days for all Illinois locations.
Provides support to other HR areas by coordinating lunches for various functions (i.e. retirement events, new hire orientation, recruiting events, quarterly safety lunches, etc.).
Coordinates catering orders for NOW Arena NOW suite throughout the year for shows and events.
Resolves issues and concerns with the arena and makes payments.
Collaborates with departments to gather content for the bi-monthly NOW employee newsletter, which includes editing, proofreading, and distribution.
Assists facilities group in selection of workstations, tables, furniture, paint colors.
Orders office supplies for space, negotiates pricing, handles billing reconciliation and payments.
Coordinates confidential document destruction program for 395 and 391 facilities by managing contract, pricing, billing reconciliation, and processes invoices.
Schedules special document destruction pick-ups and resolves delivery and pick-up issues.
Oversees vending services for Illinois locations by managing nutritional product selections and resolving issues for employees and vendor.
Performs Oracle purchasing for the department.
Enters requisitions into Oracle and obtains approvals and sends invoices to accounting for payment.
Handles expense reports for staff members.
Sets up building card access for employees, which can include replacing lost or damaged badges and cancelling badges as needed.
Maintains postage amounts for each division/cost center and submits month-end postage report to the accounting department.
Maintains and arranges for reset of postage meter and permits through U.S. Post Office.
Serves as back up to the Mail Room Specialist by tracking packages, distributing mail, and metering mail.
Updates emergency contact cards with accuracy and distributes them for crisis management.
In emergency situations, serves as the primary coordinator to guide visitors and staff through established protocols and ensures doors are locked down.
Ensures all security procedures are followed regarding visitors.
Notifies on-site security staff immediately of any potential issues/concerns.
Complies with safety and GMP requirements.
Supports a culture of safe production and operations; follows all safety rules and procedures.
Actively participates in the safety program by engaging in training activities to learn what constitutes a safety hazard; reporting safety concerns to the supervisor, submitting safety suggestions, and correcting or reporting to the appropriate people when an employee sees a workplace health or safety hazard, until it is resolved.
Assists with communicating safety information to new employees.
Fulfills responsibilities as outlined in the company safety management plan.