HR Coordinator, Employee Experience and Programs

Vagaro • Pleasanton, CA

2d • $75,000 - $85,000 • Onsite

About The Position

The Human Resources Coordinator, Employee Experience & Programs is responsible for supporting employee engagement, employee communications, recognition programs, employee lifecycle touchpoints, diversity and inclusion initiatives, and HR program administration. This role helps foster a positive employee experience by coordinating programs that support employee connection, engagement, development, and retention. The HR Coordinator serves as a key resource for employees and managers, administering employee experience initiatives, managing employee feedback processes, coordinating events and recognition programs, and supporting special projects across the People & Talent function. This position partners closely with the Senior HR Business Partner, Senior HR Operations Partner, Total Rewards Partner, and Talent Acquisition team to deliver a positive and engaging employee experience throughout the employee lifecycle.

Requirements

• Bachelor's degree in Human Resources, Business Administration, Communications, Marketing, Psychology, or related field, or equivalent experience.
• 1-3 years of experience in Human Resources, Employee Experience, Recruiting Coordination, Internal Communications, or related field.
• Strong written and verbal communication skills.
• Excellent organizational and project management skills.
• Ability to manage multiple projects and priorities simultaneously.
• Proficiency with Microsoft Office Suite and business systems.
• Ability to handle confidential information with professionalism and discretion.

Nice To Haves

• Experience supporting employee engagement, culture, or recognition programs.
• Experience coordinating events and employee communications.
• Experience with HRIS systems such as Paycom or Workday.
• Experience working in a fast-paced, high-growth environment.
• Knowledge of employee engagement survey tools and reporting platforms.

Responsibilities

• Coordinate employee engagement initiatives and programs designed to promote a positive workplace culture.
• Administer employee check-in programs through company systems and tools, including scheduling, tracking completion, reporting, and escalation of feedback requiring HR review.
• Compile employee feedback trends and provide reporting to HR leadership.
• Support employee engagement surveys and assist with communication and participation efforts.
• Assist in the development and implementation of employee engagement action plans.
• Coordinate employee recognition initiatives, service anniversary programs, and appreciation activities.
• Coordinate DEIB programs, awareness campaigns, cultural observances, and educational initiatives.
• Support employee participation in DEIB activities and events.
• Track participation and engagement metrics related to DEIB initiatives.
• Partner with HR leadership to support an inclusive workplace culture.
• Draft and distribute employee communications, announcements, newsletters, and HR updates.
• Maintain employee-facing HR resources, including intranet content, communication boards, and digital resources.
• Assist with communication plans for organizational initiatives, policy updates, and HR programs.
• Support employee communications related to Workday implementation and other organizational changes.
• Coordinate employee appreciation events, wellness activities, team-building programs, and company celebrations.
• Manage logistics for employee events, including scheduling, vendors, supplies, and communications.
• Support onboarding activities and new hire welcome experiences.
• Coordinate employee milestone programs and recognition efforts.
• Support administration of HR initiatives, projects, and special programs.
• Maintain program documentation, calendars, trackers, and reporting.
• Assist with policy acknowledgments, employee communications, and training coordination.
• Support HR audits and reporting efforts as needed.
• Assist with HR projects and cross-functional initiatives.
• Support recruiting events, career fairs, and employer branding initiatives.
• Assist Talent Acquisition with candidate experience activities as needed.
• Support employee referral program administration.
• Assist with onboarding and new hire engagement activities.
• Track participation, engagement, and completion metrics across employee programs.
• Generate reports and dashboards related to employee engagement initiatives.
• Identify trends and opportunities for continuous improvement.
• Other duties as assigned.

Benefits

• Competitive salary
• Performance-based bonuses
• 15 accrued days of PTO
• 10 company holidays annually
• Comprehensive healthcare plans
• Dental plans
• Vision plans
• Discounts on attractions, theme parks, shows, sports events, movies, hotels, and more through TicketsAtWork
• $30/month reimbursement for any Vagaro service, including health, beauty, or wellness treatments
• $50 monthly stipend for onsite microkitchen
• Complimentary DoorDash DashPass subscription
• College Assistance Reimbursement
• Access to EAP & Work/Life Programs
• LinkedIn Learning account
• 401k program with 4% matching
• Optional life/supplemental insurance
• Access to on-site gym
• Flavored water dispenser
• Basketball court

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level