HR Compliance Manager

CAI • ,

5d • $95,000 - $102,000 • Remote

About The Position

The HR Compliance Manager is CAI’s subject-matter expert and operational owner for HR compliance. The role leads the HR Compliance team and translates federal, state, and local labor and employment requirements, along with emerging AI risks and regulations, into policies, procedures, and reliable operations across a multi-state workforce of employees and contingent workers. The manager partners with HR, Onboarding, HRIS, Talent Development, Talent Acquisition, Governance, Legal, client-facing teams, and executive leadership to reduce risk and maintain audit readiness.

The position supports HR transformation as the compliance subject-matter expert and point of contact for people and technology teams, including as CAI adopts AI in HR. It is full-time and remote. Candidates must have work authorization that does not require sponsorship now or in the future.

Requirements

• Bachelor’s degree in human resources, business, legal studies, or a related field, or equivalent experience.
• Seven or more years of progressive HR compliance or employment law experience, including multi-state compliance.
• Two or more years of experience managing or leading people.
• Experience drafting policies and procedures.
• Work authorization that does not require sponsorship now or in the future.

Nice To Haves

• Experience with an HRIS such as Workday.
• Experience with audit support such as SOC 2.
• Familiarity with AI governance principles and AI-related employment law.
• Experience in staffing, professional services, or IT services environments.

Responsibilities

• Own the Employee Manual and HR compliance policies, work instructions, and SOPs, including drafting, approval, publication, annual review, and employee acknowledgment.
• Set program priorities and the annual roadmap; maintain the compliance calendar and tracking tools; and report status, key metrics, and risks to the VP and executive leadership.
• Monitor and interpret federal, state, and local employment laws, assess their impact on CAI, and recommend policy and practice changes.
• Advise HR, Onboarding, and business partners on wage and hour, leave, pay transparency, restrictive covenants, and other compliance topics.
• Partner with outside counsel on complex or high-risk matters.
• Prepare and submit required workforce reports and certifications, including EEO-1 and state pay data filings, and the internal affirmative action plan.
• Produce internal workforce and applicant data analyses for compliance monitoring, including the annual affirmative action plan prepared for internal use.
• Own background check, drug screen, and motor vehicle record screening standards and the adjudication framework, including individualized assessments and adverse action processes consistent with the FCRA and applicable fair chance laws.
• Define client-specific and fleet driver screening and compliance requirements; Onboarding and the owning program teams execute and track them.
• Identify required compliance training by jurisdiction and client and review content for accuracy; Talent Development owns rollout and completion tracking.
• Support internal and external audits, such as SOC 2, and client questionnaires with accurate evidence and documentation.
• Support responses to government agency audits and inquiries, such as DOL and EEOC matters, partnering with Legal as needed.
• Partner with Governance to review client contracts and RFPs for employment-related obligations and communicate resulting requirements to Onboarding, Talent Development, and HRIS.
• Monitor emerging AI laws affecting hiring, screening, performance, and other workforce decisions, and recommend policy and practice changes.
• Partner with Governance, Legal, and IT/Security to review AI tools used in HR, recruiting, and onboarding for compliance, privacy, and legal risk.
• Develop and maintain AI use policies and guidance for employees, and help the business adopt AI responsibly with clear guardrails.
• Partner with HRIS and Onboarding to define requirements for Workday compliance workflows, the compliance inbox, and recurring reporting; handle escalations requiring compliance interpretation.
• Lead, coach, and develop the team, including hiring, performance management, and development planning; delegate work and cross-train to maintain documented procedures and backup coverage.
• Make compliance decisions within established policy and escalate high-risk matters and significant audit findings to the VP and Legal as appropriate.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Access to a 401(k) retirement account
• Paid time off
• May be entitled to paid sick leave and/or other paid time off as provided by applicable law

What This Job Offers

• Job Type: Full-time
• Career Level: Manager