HR Compliance & Benefits Assistant

Dependable Health Services•Tucson, AZ

3d•Onsite

About The Position

Dependable Health Services is seeking a highly organized, dependable, and detail-oriented HR Compliance & Benefits Assistant to join our Human Resources team at our corporate office in the Williams Center in Tucson. This is an excellent opportunity for someone who enjoys working with details, maintaining accurate records, and supporting employees behind the scenes. We're looking for someone who takes confidentiality seriously, is consistently punctual and dependable, and is proficient in Microsoft Excel and Word. This position has the opportunity to grow within our HR department. As you learn our organization and demonstrate your abilities, you'll have the opportunity to take on additional HR responsibilities with the potential for increased compensation and career advancement.

Requirements

Proficient in Microsoft Excel and Microsoft Word
Strong attention to detail and accuracy
Excellent organizational and time-management skills
Ability to maintain strict confidentiality regarding employee and company information
Consistent attendance and punctuality
Comfortable working with spreadsheets, reports, electronic files, and databases
Ability to identify discrepancies and follow through until they are resolved
Strong written and verbal communication skills
Comfortable making telephone calls to complete employment reference checks
Ability to prioritize multiple responsibilities and meet deadlines
Willingness to learn and take on additional responsibilities

Nice To Haves

Previous HR, benefits, payroll, compliance, healthcare, or administrative experience
Experience maintaining confidential employee records
Experience with Employee Navigator or similar benefits administration software
Experience reconciling benefits, payroll deductions, or invoices
Familiarity with healthcare employee compliance requirements is a plus

Responsibilities

Maintain accurate, organized, and confidential employee personnel files
Periodically audit employee files to ensure they meet company and regulatory compliance requirements
Monitor required employee documentation and expiration dates
Obtain updated documentation before expiration, including annual Central Registry requirements, TB risk assessments, and other required credentials
Run and review compliance reports using company software
Identify upcoming expirations and missing documentation
Follow up to ensure required documents are received and updated promptly
Maintain accurate electronic employee records
Conduct telephone reference checks for new employees
Obtain and document the required three references for each applicable new hire
Ensure completed reference documentation is properly maintained in employee files
Scan terminated employee files into the company's electronic database
Ensure documents are accurately labeled, organized, and stored
Handle employee information with a high level of confidentiality and discretion
Assist the Benefits Coordinator with monthly benefits reconciliation
Compare benefit enrollment information in Employee Navigator against payroll records
Verify that employee payroll deductions are accurate
Identify discrepancies and assist with correcting benefit or payroll deduction issues
Reconcile benefit enrollment and deduction information against monthly insurance invoices
Assist with reconciliation for: Health insurance, Long-term disability, Short-term disability, Life insurance, Other voluntary employee benefits
Assist the HR team with special projects
Provide administrative support as needed
Take on additional HR responsibilities as knowledge and experience grow
Perform other duties as assigned